Proposal Marketing Coordinator — Hybrid (ESOP)

Parametrix; Emeryville (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Healthcare benefits

Employee Stock Ownership Plan (ESOP)

Bonuses

401(k) Plan

Paid Time Off

Paid Holidays

Parental Bonding Leave

Job summary

Parametrix is seeking a Marketing Coordinator for the Southwest Region to support marketing and proposal efforts across the region. You will coordinate RFQs, RFPs, and qualification packages, develop schedules and content, and collaborate with technical teams to produce client-focused proposals.

You will work with regional leaders in a hybrid role, supporting smaller opportunities and complex pursuits led by senior marketing professionals, with in-office and remote work across the Southwest

Qualifications

• 4+ years of experience in proposal coordination, marketing, communications, or business development, preferably within engineering, construction, or professional services industry.
• Experience coordinating RFQ, RFP, and statement of qualifications responses.
• Proficiency in Adobe InDesign and Microsoft Word.
• Strong writing, editing, proofreading, and document-production skills.
• Strong organization and time-management skills, with the ability to coordinate multiple deadlines and priorities.
• Attention to detail and the ability to interpret and follow solicitation requirements.
• A collaborative, proactive, and client-service-focused approach.

Responsibilities

• Coordinate responses to RFQs, RFPs, statements of qualifications, and related marketing materials.
• Develop proposal schedules, outlines, compliance matrices, and production plans to help teams meet submission requirements and deadlines.
• Collaborate with technical staff and pursuit leaders to gather information and develop clear, compelling, and client-focused content.
• Write, edit, format, and proofread proposal materials for consistency, accuracy, readability, and compliance.
• Support the development of win themes, differentiators, project descriptions, resumes, and other pursuit content.
• Coordinate proposal reviews, team meetings, document production, and final submission activities.
• Create and update marketing collateral, presentations, resumes, project descriptions, and other qualifications materials.
• Maintain accurate pursuit, client, and project information in the CRM system and other marketing databases.
• Track upcoming opportunities, pursuit activities, deadlines, outcomes, and related reporting information.

Skills

Proposal coordination

Marketing

Communications

Business development

Tools

Adobe InDesign

Microsoft Word

Job description

Parametrix is seeking a Marketing Coordinator for the Southwest Region to support marketing and proposal efforts across the region. You will coordinate RFQs, RFPs, and qualification packages, develop schedules and content, and collaborate with technical teams to produce client-focused proposals.

You will work with regional leaders in a hybrid role, supporting smaller opportunities and complex pursuits led by senior marketing professionals, with in-office and remote work across the Southwest