Proposal Marketing Coordinator - Southeast & East US (Hybrid)

EXP; Jacksonville (FL); Hybrid; USD 55,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Vacation time

401(k) retirement benefits

Job summary

EXP is seeking a creative Marketing Coordinator to join our regional team for US South and East. Based in FL with a hybrid schedule, you will lead proposal development from kick-off to delivery, build marketing materials, and ensure brand consistency across surfaces.

You will collaborate with sector leaders, manage deadlines, maintain boilerplate content, and evolve resumes and project sheets. Travel to local offices is expected, and familiarity with Deltek and AI workflows is a plus.

Qualifications

• Bachelor's degree in marketing, communications, or journalism is preferred.
• 3–5 years of experience coordinating proposals in the AEC industry for federal, state, and municipal clients, preferably for Transportation.
• Experience with Adobe Creative Cloud (InDesign, Photoshop) and MS Office (PowerPoint, Word, Excel, Outlook, Teams).
• Experience with CRM software, especially Deltek Vantagepoint is an asset.
• Experience using AI to improve workflows, preferably CoPilot.
• Graphic Design skills are strongly preferred.
• Strong interpersonal, verbal, and written communication skills.
• Persistent, enthusiastic, and driven.
• Excellent organizational and time management skills, and strong attention to detail.
• Ability to travel to local offices.
• SMPS membership encouraged/supported.

Responsibilities

• Manage, develop, and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production and delivery.
• Manage proposal process while keeping the team accountable
• Build and develop presentation slide decks and relevant marketing materials
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
• Use your creativity to develop a variety of marketing materials
• Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency
• Collaborate with regional marketing teams to obtain/exchange information
• Maintain and enter data in EXP’s CRM database
• Establish and maintain positive relationships with internal teams at all levels

Skills

Proposal coordination

Graphic design

Interpersonal communication

Time management

Attention to detail

Creativity

Brand guideline adherence

Communication in written form

Education

Bachelor's degree in marketing/communications/journalism

Tools

Adobe Creative Cloud

Deltek Vantagepoint

Microsoft Office Suite

Job description

EXP is seeking a creative Marketing Coordinator to join our regional team for US South and East. Based in FL with a hybrid schedule, you will lead proposal development from kick-off to delivery, build marketing materials, and ensure brand consistency across surfaces.

You will collaborate with sector leaders, manage deadlines, maintain boilerplate content, and evolve resumes and project sheets. Travel to local offices is expected, and familiarity with Deltek and AI workflows is a plus.