Proposal Marketing Coordinator - Southeast US (Hybrid)

EXP; Coral Gables (FL); Hybrid; USD 55,000 - 73,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement benefits

Vacation time

Job summary

EXP is seeking a Marketing Coordinator to join the US South + East Regional Marketing Team. This hybrid role supports proposals from kickoff to delivery and develops marketing materials across multiple FL offices.

You will manage content, branding, and data in the CRM, while collaborating with sector leaders to produce compelling proposals and collateral. Travel to local offices is required.

Qualifications

• Bachelor's degree in marketing, communications, or journalism is preferred.
• 3–5 years of experience coordinating proposals in the AEC industry for federal, state, and municipal clients, preferably for Transportation.
• Experience with Adobe Creative Cloud (InDesign, Photoshop) and MS Office (PowerPoint, Word, Excel, Outlook, Teams).
• Experience with CRM software, especially Deltek Vantagepoint is an asset.
• Experience using AI to improve workflows, preferably CoPilot.
• Graphic Design skills are strongly preferred.
• Strong interpersonal, verbal, and written communication skills.
• Persistent, enthusiastic, and driven.
• Excellent organizational and time management skills, and strong attention to detail.
• Ability to travel to local offices.
• SMPS membership encouraged/supported.

Responsibilities

• Manage, develop, and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production and delivery.
• Manage proposal process while keeping the team accountable.
• Build and develop presentation slide decks and relevant marketing materials.
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials.
• Use your creativity to develop a variety of marketing materials.
• Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency.
• Collaborate with regional marketing teams to obtain/exchange information.
• Maintain and enter data in EXP’s CRM database.
• Establish and maintain positive relationships with internal teams at all levels.

Skills

Graphic design

Interpersonal communication

Verbal communication

Written communication

Time management

Organization

Travel flexibility

Proposal coordination

Education

Bachelor's degree in marketing, communications, or journalism

Tools

Adobe Creative Cloud

Deltek Vantagepoint

CoPilot AI

MS PowerPoint

MS Word

MS Excel

MS Outlook

MS Teams

Job description

EXP is seeking a Marketing Coordinator to join the US South + East Regional Marketing Team. This hybrid role supports proposals from kickoff to delivery and develops marketing materials across multiple FL offices.

You will manage content, branding, and data in the CRM, while collaborating with sector leaders to produce compelling proposals and collateral. Travel to local offices is required.