Proposal Lifecycle Lead (Remote)

RE/SPEC Inc.; Sarasota (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

RESPEC is seeking a full-time Proposal Coordinator to join our team. This role leads and manages the full proposal development lifecycle, including planning, coordination, and submission, guiding teams on strategy, win themes, and messaging.

The role collaborates with subject matter experts, subcontractors, and partners to develop high-quality proposals, maintain libraries, and drive on-time submissions with strong organization and communication skills. Remote work is acceptable.

Qualifications

• Bachelor’s degree or higher from an accredited institution.
• Minimum five years of experience coordinating proposals in the AEC industry.
• Excellent verbal and written communication skills.
• Strong project coordination, organization and time management skills with ability to manage multiple projects and deadlines.
• Detail-oriented with emphasis on quality and accuracy.
• Self-motivated and flexible.
• Experience in overseeing and managing documents and databases.
• Strategic thinker who can link daily activities to broader goals.
• Proficient with MS Office.
• Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel.

Responsibilities

• Oversee the full proposal life cycle
• Schedule, host, and attend meetings to coordinate team responsibilities, document deliverables, and development timelines
• Set up proposal documents and page layout
• Assist with outreach to subconsultants and prime consultants
• Research the internet and internal databases for proposal content
• Support the writing process with research, synthesis, collaboration, and review
• Ensure proposals are compliant and submitted on time
• Maintain a database of proposals and boilerplate language
• Guide technical team in identifying win themes and strategy
• Support client and opportunity data maintenance in salesforce
• Other duties as assigned

Skills

Verbal & written communication

Project coordination

Time management

Detail-oriented

MS Office

Organizational skills

Driving license

Education

Bachelor’s degree or higher

Tools

Salesforce

Adobe Creative Cloud

Job description

RESPEC is seeking a full-time Proposal Coordinator to join our team. This role leads and manages the full proposal development lifecycle, including planning, coordination, and submission, guiding teams on strategy, win themes, and messaging.

The role collaborates with subject matter experts, subcontractors, and partners to develop high-quality proposals, maintain libraries, and drive on-time submissions with strong organization and communication skills. Remote work is acceptable.