Proposal Coordinator — Hybrid & Flexible Schedule

HMB Professional Engineers, LLC; Frankfort (KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Excellent compensation package

Flexible work schedule

Hybrid work schedule

401(k) Plan and Match

Health, vision and dental insurance

Job summary

HMB Professional Engineers, LLC seeks a Proposal Coordinator to lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials in a deadline-driven environment.

You will work with engineers, project managers, and leadership to create compliant, visually engaging responses to RFPs and RFQs, ensuring content alignment with client requirements.

Qualifications

• Bachelor's degree in Marketing, Communications, English, or related field.
• Excellent written, editing, and verbal communication skills.
• Strong organizational skills and ability to manage multiple deadlines.

Responsibilities

• Coordinate and manage the full proposal lifecycle from kickoff to submission.
• Develop, write, edit, and format proposals and qualifications packages.
• Ensure compliance with client requirements and deadlines.
• Collaborate with technical staff to gather project information and tailor content.
• Maintain and update proposal materials, resumes, and project descriptions.
• Assist with presentations, marketing materials, and branding efforts.
• Coordinate and maintain state DOT pre-qualifications and related documentation.
• Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs.

Skills

Written communication

Editing

Verbal communication

Organizational skills

Education

Bachelor's degree in Marketing/Communications/English

Tools

Microsoft 365

Adobe programs

Canva

Job description

HMB Professional Engineers, LLC seeks a Proposal Coordinator to lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials in a deadline-driven environment.

You will work with engineers, project managers, and leadership to create compliant, visually engaging responses to RFPs and RFQs, ensuring content alignment with client requirements.