Hybrid Proposal Coordinator: RFPs & Marketing

Mannik Smith Group; Frankfort (KY); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Hybrid work schedule

401(k) Plan and Match

Health, vision and dental insurance

Parental Leave

Employee Assistance Program (EAP)

Flexible Spending Account

Job summary

HMB Professional Engineers in Frankfort, KY is seeking a detail-oriented Proposal Coordinator to lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials. You will collaborate with engineers, project managers, and leadership to craft compliant, visually engaging responses to RFPs and RFQs.

The role requires a Bachelor’s degree in Marketing, Communications, English, or related field, strong written and verbal communications, and solid

Qualifications

• Bachelor’s degree in Marketing, Communications, English, or related field.
• Excellent written, editing, and verbal communication skills.
• Strong organizational skills and ability to manage multiple deadlines.

Responsibilities

• Coordinate and manage the full proposal lifecycle from kickoff to submission.
• Develop, write, edit, and format proposals and qualifications packages.
• Ensure compliance with client requirements and deadlines.
• Collaborate with technical staff to gather project information and tailor content.
• Maintain and update proposal materials, resumes, and project descriptions.
• Assist with presentations, marketing materials, and branding efforts.
• Coordinate and maintain state DOT pre-qualifications and related documentation.
• Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs.

Skills

Written communication

Organizational skills

Deadline management

Education

Bachelor’s Degree in Marketing, Communications, English, or related field

Tools

Microsoft 365

Adobe/Canva

Job description

HMB Professional Engineers in Frankfort, KY is seeking a detail-oriented Proposal Coordinator to lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials. You will collaborate with engineers, project managers, and leadership to craft compliant, visually engaging responses to RFPs and RFQs.

The role requires a Bachelor’s degree in Marketing, Communications, English, or related field, strong written and verbal communications, and solid