Proposal Coordinator

HMB Professional Engineers, LLC; Frankfort (KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Excellent compensation package

Flexible work schedule

Hybrid work schedule

401(k) Plan and Match

Health, vision and dental insurance

Job summary

HMB Professional Engineers, LLC seeks a Proposal Coordinator to lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials in a deadline-driven environment.

You will work with engineers, project managers, and leadership to create compliant, visually engaging responses to RFPs and RFQs, ensuring content alignment with client requirements.

Qualifications

• Bachelor's degree in Marketing, Communications, English, or related field.
• Excellent written, editing, and verbal communication skills.
• Strong organizational skills and ability to manage multiple deadlines.

Responsibilities

• Coordinate and manage the full proposal lifecycle from kickoff to submission.
• Develop, write, edit, and format proposals and qualifications packages.
• Ensure compliance with client requirements and deadlines.
• Collaborate with technical staff to gather project information and tailor content.
• Maintain and update proposal materials, resumes, and project descriptions.
• Assist with presentations, marketing materials, and branding efforts.
• Coordinate and maintain state DOT pre-qualifications and related documentation.
• Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs.

Skills

Written communication

Editing

Verbal communication

Organizational skills

Education

Bachelor's degree in Marketing/Communications/English

Tools

Microsoft 365

Adobe programs

Canva

Job description

Description

HMB Professional Engineers is seeking a detail-oriented and highly organized Proposal Coordinator to support our marketing and business development efforts. This role is ideal for a candidate who thrives in a deadline-driven environment and enjoys collaborating with technical teams to produce compelling proposals.

Department: Corporate/Administrative

Location: Frankfort, KY

Position Overview

The Proposal Coordinator will lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials. This individual will work closely with engineers, project managers, and leadership to create high-quality, compliant, and visually engaging responses to RFPs and RFQs.

Key Responsibilities

• Coordinate and manage the full proposal lifecycle from kickoff to submission


• Develop, write, edit, and format proposals and qualifications packages


• Ensure compliance with client requirements and deadlines


• Collaborate with technical staff to gather project information and tailor content


• Maintain and update proposal materials, resumes, and project descriptions


• Assist with presentations, marketing materials, and branding efforts


• Coordinate and maintain state DOT pre-qualifications and related documentation


• Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs

Skills, Knowledge and Expertise

Qualifications:

• Bachelor’s Degree in Marketing, Communications, English, or a related field


• Excellent written, editing, and verbal communication skills


• Strong organizational skills and ability to manage multiple deadlines

Technical Skills:

• Proficiency in Microsoft 365


• Experience with Adobe programs and/or Canva preferred

Preferred Experience:

• Experience responding to RFPs/RFQs, preferably in the A/E/C industry


• Familiarity with proposal processes for public sector clients is a plus

Benefits

• Excellent compensation package


• Flexible work schedule


• Ability to work hybrid work schedule


• Competitive holiday and paid-time-off programs


• 401(k) Plan and Match


• Competitive health, vision and dental insurance premiums


• Company-furnished life insurance


• Short and Long-term Disability


• Parental Leave


• Variety of voluntary benefit options


• Employee Assistant Program (EAP)


• Flexible Spending Account


• and More

Pay Transparency

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.