Proposal Coordinator

Buchart Horn, Inc.; York (York County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Buchart Horn, Inc. in York, PA is seeking a detail-oriented Proposal Coordinator to join our Business Development team.

You will prepare, coordinate, and assemble qualification and proposal documents using input from technical personnel to develop responsive and polished submissions. This hybrid role requires strong communication, multi-deadline management, and the ability to work with engineers, project managers, and leadership across disciplines.

Qualifications

• Bachelor’s degree in English, Communications, Journalism, Marketing, or a related field.
• Minimum of one year of relevant professional experience.
• Strong organizational skills and attention to detail.
• Effective interpersonal and written and verbal communication skills.
• Strong time management skills with the ability to manage multiple deadlines and priorities.
• Proficiency with Microsoft Office programs.
• Proficiency with Adobe Creative Cloud programs.
• Ability to work effectively both independently and as part of a team.
• Graphic design or graphic arts experience is a plus.
• Professional, dependable, and collaborative approach to working with technical and non-technical team members.

Responsibilities

• Review RFQs and RFPs following a decision to pursue an opportunity.
• Develop proposal planners outlining required materials, documents, and information needed for each submission.
• Coordinate and support the preparation of information that demonstrates the firm's experience on similar projects.
• Coordinate the development, assembly, and review of printed and digital proposal submissions.
• Arrange and confirm delivery of approved final submittals to clients.
• Assist with the preparation of graphics and other visual materials for proposals and presentations.
• Complete proposal closeout activities, including updating internal databases.
• Support the development of print and digital marketing materials.
• Assist with implementation of the firm's social media marketing program.
• Maintain and update the Business Development database, currently Unanet.
• Conduct client and market research to support individual Strategic Business Unit (SBU) business development plans.
• Collaborate with technical staff, business development personnel, and other internal teams to meet proposal requirements and deadlines.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Interpersonal skills

Time management

Independent and team-oriented

Graphic design

Education

Bachelor's degree in English, Communications, Journalism, Marketing, or related field

Tools

Microsoft Office

Adobe Creative Cloud

Job description

Proposal Coordinator | York, PA | Full Time | Hybrid (minimum 3 days per week in office)

Buchart Horn is seeking a detail-oriented and organized Proposal Coordinator to join our Business Development team. This position will prepare, coordinate, and assemble qualification and proposal documents using corporate experience, background materials, and information provided by technical personnel to develop responsive and effective proposal submissions.

The ideal candidate is a strong communicator who can manage multiple deadlines, coordinate information from various team members, and ensure proposal materials are complete, accurate, and professionally presented. This position is based in our York, PA office and offers a hybrid work arrangement, with a minimum of three days per week working in the office.

What You'll Do

• Review Requests for Qualifications (RFQs) and Requests for Proposals (RFPs) following a decision to pursue an opportunity
• Develop proposal planners outlining required materials, documents, and information needed for each submission
• Coordinate and support the preparation of information that demonstrates the firm's experience on similar projects
• Coordinate the development, assembly, and review of printed and digital proposal submissions
• Arrange and confirm delivery of approved final submittals to clients
• Assist with the preparation of graphics and other visual materials for proposals and presentations
• Complete proposal closeout activities, including updating internal databases
• Support the development of print and digital marketing materials
• Assist with implementation of the firm's social media marketing program
• Maintain and update the Business Development database, currently Unanet
• Conduct client and market research to support individual Strategic Business Unit (SBU) business development plans
• Collaborate with technical staff, business development personnel, and other internal teams to meet proposal requirements and deadlines
• Perform other related duties as assigned

Qualifications

What We're Looking For:

• Bachelor’s degree in English, Communications, Journalism, Marketing, or a related field
• Minimum of one year of relevant professional experience
• Strong organizational skills and attention to detail
• Effective interpersonal and written and verbal communication skills
• Strong time management skills with the ability to manage multiple deadlines and priorities
• Proficiency with Microsoft Office programs
• Proficiency with Adobe Creative Cloud programs
• Ability to work effectively both independently and as part of a team
• Graphic design or graphic arts experience is a plus
• Professional, dependable, and collaborative approach to working with technical and non-technical team members

Why Join Us

• Work with a collaborative Business Development team supporting a variety of meaningful engineering and infrastructure projects
• Gain exposure to proposal development, marketing, business development, and client research
• Collaborate with engineers, project managers, and firm leadership across multiple disciplines
• Opportunity to develop your skills and grow within a respected professional services organization
• Hybrid work environment with a minimum of three days per week in our York, PA office
• Competitive compensation and comprehensive benefits package