Proposal Coordinator

LHH; Milwaukee (WI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work environment

Casual and collaborative culture

Growth opportunities

Job summary

LHH is seeking a highly organized Proposal Coordinator to drive proposal development, marketing initiatives, and business development support in Milwaukee’s professional services environment.

The role coordinates opportunities, drafts content, and collaborates with technical teams to deliver polished proposals and presentations using InDesign and MS Office. Hybrid work options are available.

Qualifications

• 2-5 years of experience in proposal coordination, marketing, communications, or related field.
• Experience in architecture, engineering, construction (AEC), or professional services is preferred.
• Strong writing and editing skills; ability to manage multiple deadlines.

Responsibilities

• Coordinate proposal pursuits from opportunity identification through final submission.
• Review RFPs, RFQs, and qualification requests to identify requirements and deadlines.
• Develop proposal schedules and manage internal milestones.
• Collaborate with technical teams to gather resumes, project descriptions, and supporting content.
• Create, edit, format, and produce professional proposals and presentations using Adobe InDesign and Microsoft Office.
• Maintain proposal templates, project profiles, resumes, and marketing resources.
• Support interview presentations and business development materials.
• Track proposal activity and pursuit performance.
• Maintain marketing collateral, project sheets, and presentation materials.
• Assist with website updates, event coordination, and special marketing initiatives.

Skills

Proposal coordination

Marketing communications

Project coordination

Content gathering

Editing

Education

Bachelor's degree in Marketing/Communications/Business

Tools

Adobe InDesign

CRM software

Microsoft Office

Job description

Are you a highly organized marketing professional who enjoys managing deadlines, coordinating proposals, and supporting business development efforts?

We're partnering with a well-established professional services firm seeking a Proposal Coordinator to play a key role in proposal development, marketing initiatives, and company growth.

This position is ideal for someone with experience in proposal coordination, marketing communications, or business development support who thrives in a collaborative, fast-paced environment.

What You'll Do

• Coordinate proposal pursuits from opportunity identification through final submission
• Review RFPs, RFQs, and qualification requests to identify requirements and deadlines
• Develop proposal schedules and manage internal milestones
• Work closely with technical teams to gather resumes, project descriptions, and supporting content
• Create, edit, format, and produce professional proposals and presentations using Adobe InDesign and Microsoft Office
• Maintain proposal templates, project profiles, resumes, and marketing resources
• Support interview presentations and business development materials
• Track proposal activity and pursuit performance
• Maintain marketing collateral, project sheets, and presentation materials
• Assist with website updates, event coordination, and special marketing initiatives

What We're Looking For

• 2-5 years of experience in proposal coordination, marketing, communications, or a related field
• Experience within architecture, engineering, construction (AEC), or professional services is preferred
• Strong proficiency in Adobe Creative Suite, especially InDesign
• Excellent writing, editing, and organizational skills
• Ability to manage multiple deadlines and priorities simultaneously
• Strong attention to detail and a collaborative mindset
• Experience with CRM or project management platforms is a plus

Why Join?

• Hybrid work environment
• Supportive leadership that values work-life balance
• Casual and collaborative company culture
• Opportunity to be part of a close-knit team
• Exposure to exciting projects and growth initiatives
• If you're looking for an opportunity to combine your proposal expertise, marketing skills, and project coordination abilities in a team-oriented environment, we'd love to hear from you.