Hybrid Proposal Manager for Engineering & Environmental Projects

Haley & Aldrich; Oakland (CA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Performance-based bonus

Competitive benefits

Job summary

Haley & Aldrich seeks a Proposal Manager to lead the development of compelling proposals for engineering and environmental consulting services. You’ll work with engineers, scientists, and business developers to translate complex technical concepts into client-focused messages and differentiate our approach.

The role requires independent judgment, strong facilitation, and the ability to challenge generic content while aligning teams around a differentiated strategy.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Business, Engineering, Environmental Science, or related field.
• 8+ years relevant experience in AEC proposal development, pursuit management, marketing, communications, business development, or related professional-services experience.
• Strong writing and editing skills with ability to produce concise, client-focused content.
• Exceptional facilitation and communication skills to guide teams toward decisions.
• Proven success developing pursuit strategies, win themes, value propositions, differentiators, and improvements.
• Ability to manage multiple pursuits, contributors, deadlines, and stakeholder expectations while keeping strategy and quality.
• Ability to work a hybrid schedule from the Seattle office approximately three days per week.

Responsibilities

• Lead complex, high-value pursuits from capture planning through proposal submission, interview preparation, and post-submittal evaluation.
• Analyze RFP requirements, client priorities, evaluation criteria and competitive context to develop tailored pursuit strategies and messaging.
• Facilitate kickoff meetings, strategy sessions, reviews, and working sessions to produce clear decisions and alignment.
• Partner with technical and client-facing teams to define client challenges, proposed solutions, risks, differentiators, and value.
• Translate technical information into concise client-focused narratives for executive summaries and content.
• Strengthen proposal quality by identifying gaps, unsupported claims, and generic language, guiding teams toward credible content.
• Manage pursuit schedules, reviews, production, compliance, and submission requirements.
• Support interview planning, including message development, coaching, and rehearsals.
• Conduct post-submittal evaluations and apply feedback for future pursuits.
• Manage multiple concurrent pursuits and stakeholder expectations with sound judgment.
• Leverage AI and automation to reduce administrative effort and accelerate delivery.

Skills

Writing & editing

Facilitation

Communication

Proposal development

Stakeholder management

Analytical thinking

Team collaboration

Education

Bachelor’s degree in Marketing, Communications, English, Business, Engineering, Environmental Science, or related field

APMP/SMPC certification (preferred)

Tools

Adobe InDesign

Microsoft 365

CRM / proposal-management systems

Job description

Haley & Aldrich seeks a Proposal Manager to lead the development of compelling proposals for engineering and environmental consulting services. You’ll work with engineers, scientists, and business developers to translate complex technical concepts into client-focused messages and differentiate our approach.

The role requires independent judgment, strong facilitation, and the ability to challenge generic content while aligning teams around a differentiated strategy.