Proposal Coordinator HYBRID

AppleOne Employment Services; San Diego (CA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive pay

Temp-to-hire

Carlsbad, CA location

Job summary

AppleOne Employment Services in Carlsbad, CA is seeking an experienced Proposal Coordinator for a hybrid role supporting proposals, RFQs, RFIs, and qualifications in transit and public sector markets.

You will format, edit, and finalize materials using InDesign/InCopy, coordinate schedules, and collaborate with cross-functional teams to ensure compliant, polished submissions. This role offers professional growth and a collaborative environment.

Qualifications

• 5+ years of experience in proposal coordination, business development, or technical writing.
• Advanced proficiency with Adobe InDesign and InCopy required.
• Proficiency with Adobe Acrobat and Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Manage proposals, RFQs, RFIs, and statements of qualifications from review through submission.
• Format, proofread, edit, and finalize proposal materials; ensure branding and compliance.
• Coordinate deadlines, build pursuit schedules, and track submission requirements.
• Research RFPs and new business opportunities in transit, infrastructure, and public sector.
• Coordinate meetings, teaming requests, partner communications, and updates.
• Maintain calendars, resumes, project descriptions, and marketing collateral.

Skills

Proposal coordination

Business development

Technical writing

Adobe InDesign

InCopy

Microsoft Word/Excel/PowerPoint

Education

Bachelor’s degree in Communications, Marketing, Journalism, or English

Tools

Adobe InDesign

Adobe InCopy

Adobe Acrobat

MS Word

MS Excel

MS PowerPoint

Job description

A growing transit planning and consulting firm is seeking an experienced Proposal Coordinator for a hybrid opportunity in the Carlsbad area. This role is ideal for a highly organized marketing, proposal, or business development professional who enjoys writing, editing, formatting, and coordinating strategic pursuit materials in a collaborative, deadline-driven environment.

The Proposal Coordinator will support proposals, RFQs, RFIs, statements of qualifications, presentations, and marketing communications for transit, infrastructure, and public-sector opportunities. This is a strong opportunity to join a supportive team with engaged leadership, positive collaboration, and a work environment that values accuracy, communication, professional growth, and long-term career potential.

Key Responsibilities

• Manage proposals, RFQs, RFIs, and statements of qualifications from opportunity review through final submission.
• Format, proofread, edit, and finalize proposal materials using Adobe InDesign while ensuring quality, accuracy, branding, and compliance.
• Review solicitation requirements, build pursuit schedules, coordinate deadlines, and keep proposal teams on track.
• Research RFPs and new business development opportunities within transit, infrastructure, construction, and public-sector markets.
• Coordinate business development meetings, teaming requests, partner communications, and proposal-related updates.
• Maintain proposal calendars, contact databases, staff resumes, project descriptions, and marketing collateral.

Compensation and Benefits

• Pay: $35 to $45 per hour.
• Job Type: Temp-to-hire.
• Schedule: 32 to 40 hours per week.
• Work Arrangement: Hybrid schedule.
• Location: Carlsbad, CA
• Competitive compensation and benefits based on experience.

Required Qualifications and Skills

• 5+ years of experience in proposal coordination, business development, technical writing, marketing communications, or a related field.
• Advanced proficiency with Adobe InDesign and InCopy is required.
• Proficiency with Adobe Acrobat and Microsoft Word, Excel, and PowerPoint.
• Excellent writing, editing, proofreading, formatting, and organizational skills.
• Ability to manage multiple priorities, overlapping deadlines, and detailed submission requirements.
• Strong communication skills with the ability to work independently and collaboratively with technical teams and senior leadership.
• Bachelor’s degree in Communications, Marketing, Journalism, English, or a related field preferred.

Preferred Qualifications

• Experience within transit, architecture, engineering, construction, industrial facilities, infrastructure, or AEC environments.
• Knowledge of public-sector procurement processes.
• Familiarity with FTA, Caltrans, DBE, and SBE requirements.
• Experience coordinating proposal interviews, presentations, and strategic pursuit materials.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.