Proposal Coordinator

LHH; Cranbury Township (NJ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision & Dental coverage

Life insurance

401K plan

Commuter benefits

Paid leave options

EAP program

Job summary

LHH Recruitment is seeking a highly organized Proposal & Marketing Coordinator to join our client's team in Cranbury, NJ. The role blends proposal management, client engagement, CRM administration, and hands-on marketing responsibilities.

The ideal candidate is a detail-oriented writer/editor who can manage multiple projects while contributing to brand awareness through digital marketing, social media, and events.

Qualifications

• 3+ years of experience in proposal coordination, marketing coordination, or a related role.
• Strong writing, editing, proofreading, and document formatting skills.
• Proficiency with Salesforce or other CRM platforms.
• Familiarity with LinkedIn, Facebook, Instagram, and other social media for business marketing.
• Strong organizational skills with ability to manage multiple deadlines.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).

Responsibilities

• Coordinate creation, editing, formatting, and delivery of proposals, presentations, and client materials.
• Collaborate with internal subject matter experts to gather content and ensure proposal accuracy.
• Proofread and edit documents for grammar, branding, and submission compliance.
• Manage proposal deadlines and ensure timely delivery of submissions.
• Track proposal activity and maintain proposal logs and reporting.
• Support responses to RFPs, RFQs, and other BD opportunities.
• Prepare and update marketing collateral, project sheets, resumes, and other materials.
• Maintain Salesforce CRM with leads, opportunities, and client contacts.
• Update website content and publish content across social media for brand awareness.
• Coordinate marketing calendars and content schedules.
• Attend networking events and coordinate client engagement activities.

Skills

Strong writing & editing

Communication skills

Organization & multitasking

Project coordination

CRM proficiency

Education

Bachelor's degree in Marketing/Communications/Business

Tools

Salesforce

Canva

Adobe Creative Suite

CMS

Job description

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Employment Type: Direct Hire

Position Overview

LHH Recruitment is seeking a highly organized and creative Proposal & Marketing Coordinator to join our client's team in Cranbury, NJ. This role combines proposal management, client engagement, and CRM administration with hands-on marketing responsibilities. The ideal candidate will be a detail-oriented writer and editor who enjoys managing multiple projects while also contributing to brand awareness through digital marketing, social media, website content, and industry networking events.

This position plays a key role in supporting business development initiatives by coordinating proposal submissions, maintaining client and lead information within Salesforce, enhancing the company's marketing presence, and helping build strong relationships with clients and industry partners.

Key Responsibilities

Proposal Development & Business Development Support

• Coordinate the creation, editing, formatting, and delivery of proposals, presentations, and client-facing materials.
• Collaborate with internal subject matter experts to gather content and ensure proposal accuracy and completeness.
• Proofread and edit documents for grammar, consistency, branding, and compliance with submission requirements.
• Manage proposal deadlines and ensure timely delivery of all submissions.
• Track proposal activity and maintain proposal logs and reporting.
• Support responses to RFPs, RFQs, and other business development opportunities.
• Prepare and update marketing collateral, project sheets, resumes, and other supporting materials for proposals.

Client Relations & Salesforce Management

• Maintain and update Salesforce CRM with leads, opportunities, client contacts, and business development activities.
• Ensure data integrity and accuracy within Salesforce through regular updates and reporting.
• Monitor lead activity and assist with lead qualification and follow-up efforts.
• Generate reports on pipeline activity, opportunities, and proposal status.
• Serve as a point of contact for client communications and relationship management initiatives.
• Help coordinate meetings, presentations, and follow-up activities with prospective and existing clients.

Marketing & Brand Support

• Update and maintain company website content, including project information, team profiles, news updates, and other digital assets.
• Create and publish content across social media platforms to support brand awareness and engagement.
• Assist in developing marketing campaigns and promotional materials.
• Coordinate marketing calendars and content schedules.
• Monitor social media performance and identify opportunities to increase engagement and visibility.
• Ensure branding consistency across all marketing channels and communications.

Events & Community Engagement

• Attend networking events, trade shows, industry functions, and community events as a representative of the company.
• Assist with planning and coordinating company-sponsored events and client engagement activities.
• Support marketing initiatives that strengthen industry relationships and business development efforts.
• Help identify sponsorship and partnership opportunities that align with company goals.

Qualifications

• 3+ years of experience in proposal coordination, marketing coordination, business development support, or a related role.
• Strong writing, editing, proofreading, and document formatting skills.
• Proficiency with Salesforce or other similar CRM platforms.
• Familiarity with LinkedIn, Facebook, Instagram, and other social media platforms for business marketing.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.

Preferred Qualifications

• Bachelor's degree in Marketing, Communications, Business, Public Relations, or a related field preferred.
• Experience managing proposals, RFP responses, or client-facing deliverables is highly preferred.
• Experience supporting professional services, engineering, architecture, construction, consulting, or similar B2B industries.
• Graphic design experience using Canva, Adobe Creative Suite, or similar tools.
• Experience coordinating networking events, trade shows, or business development activities.
• Experience updating websites through content management systems (CMS).

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.lhh.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers