Proposal Coordinator

Jobtailor; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in San Antonio is seeking a Proposal Coordinator to support the development of complex, multi-disciplinary proposals and SOQs. You will coordinate proposal preparation, development, and layout from kickoff through final delivery, ensuring on-brand formatting.

Ideal candidates have a bachelor’s degree in a related field, 4+ years in proposal coordination (AEC preferred), strong writing and editing skills, and the ability to manage multiple deadlines with cross-functional teams.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field preferred.
• 4+ years of experience in a proposal coordination role, preferably in the AEC industry.
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills and ability to manage multiple concurrent deadlines.
• Ability to collaborate with technical and non-technical staff.
• Availability Monday–Friday, 8am–5pm, with overtime as needed.

Responsibilities

• Support the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs)
• Coordinate proposal preparation, development, and layout from kickoff through final delivery
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with marketing, technical staff, and leadership input
• Manage proposal schedules and pursuit checklists
• Facilitate proposal kickoff and milestone meetings
• Support QA/QC processes for high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and templates
• Conduct research and gather information from internal teams
• Track and manage multiple deadlines, prioritizing tasks based on project needs
• Contribute to proposal process improvements and content updates

Skills

Proposal coordination experience

AEC industry experience

Strong writing skills

Organizational skills

Collaboration

Time management

Attention to detail

Education

Bachelor’s degree in English, Communications, Marketing, or related field

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

• Support the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs)
• Coordinate proposal preparation, development, and layout from kickoff through final delivery
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with marketing, technical staff, and leadership input
• Manage proposal schedules and pursuit checklists
• Facilitate proposal kickoff and milestone meetings
• Support QA/QC processes for high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and templates
• Conduct research and gather information from internal teams
• Track and manage multiple deadlines, prioritizing tasks based on project needs
• Contribute to proposal process improvements and content updates

Requirements

• Bachelor’s degree in English, Communications, Marketing, or related field preferred
• 4+ years of experience in a proposal coordination role, preferably in the AEC industry
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
• Strong writing, editing, and proofreading skills
• Excellent organizational skills and ability to manage multiple concurrent deadlines
• Ability to collaborate with technical and non-technical staff
• Availability Monday–Friday, 8am–5pm, with overtime as needed

Core Competencies

Demonstrates expertise in proposal coordination, ensuring compliance with evaluation criteria and brand standards while managing multiple deadlines. Proficient in content development and collaboration with diverse teams to produce high-quality deliverables.

Highest-signal resume keywords

• Proposal Coordination
• Adobe InDesign Proficiency
• Strong Writing Skills
• Organizational Skills
• AEC Industry Experience

ATS Optimization Keywords

Hard Skills

• Proposal Development
• Document Formatting
• Content Management
• Quality Assurance
• Research Skills

Soft Skills

• Collaboration
• Time Management
• Attention to Detail

Industry Keywords

• AEC Industry
• Proposal Compliance
• Evaluation Criteria
• Boilerplate Material

Tools & Technologies

• Microsoft Word
• PowerPoint
• Acrobat