Proposal Coordinator | Architecture, Engineering & Construction (Connecticut, USA)

Talent Focus Executive Search and Consulting; Connecticut; On-site; USD 60,000 - 90,000; Full time

Job summary

Talent Focus Executive Search and Consulting is seeking a highly organized Proposal Coordinator to support the pursuit of new business opportunities across a fast-paced AEC environment. This role will own the proposal process from kickoff through submission, partnering with marketing, business development, technical teams, and project managers to deliver high-quality, compliant proposals on time.

This role emphasizes strong organization, attention to detail, and collaboration across teams to

Qualifications

• 2–5 years of proposal, marketing, or business development experience.
• Experience within AEC, engineering, construction, environmental consulting strongly preferred.
• Hands-on experience with RFPs, RFQs, SOQs, and qualification-based proposals.
• Excellent organization, proofreading, formatting, and deadline-management skills.
• Strong Microsoft Word, Excel, and PowerPoint skills.
• Adobe Creative Cloud experience — particularly InDesign and Acrobat — is required.
• Comfortable using AI tools to support content development and efficiency.
• Experience with procurement and electronic proposal submission portals is a plus.

Responsibilities

• Coordinate RFPs, RFQs, SOQs, proposals, and qualification packages from start to finish.
• Manage proposal schedules, deadlines, kickoff meetings, reviews, and submissions.
• Review solicitation requirements and ensure full compliance.
• Assemble, format, proofread, and produce polished proposal documents.
• Maintain proposal libraries, employee resumes, project sheets, capability statements, and reusable content.
• Manage client prequalification materials, vendor registrations, certifications, and renewal deadlines.
• Coordinate graphics, presentation materials, interview decks, and leave-behinds.
• Track proposal activity, submission results, and historical records.
• Support continuous improvement of proposal processes, templates, and content.

Skills

Proposal coordination

Project management

MS Word

MS Excel

MS PowerPoint

InDesign & Acrobat

AI tools for content

Tools

InDesign

Acrobat

Job description

Proposal Coordinator | Architecture, Engineering & Construction (AEC)

We’re helping our client search for a highly organized Proposal Coordinator to support the pursuit of new business opportunities across a fast-paced, collaborative AEC environment.

This role will take ownership of the proposal process from kickoff through submission, partnering with marketing, business development, technical teams, and project managers to deliver high-quality, compliant, and compelling proposals on time.

What You’ll Do

• Coordinate RFPs, RFQs, SOQs, proposals, and qualification packages from start to finish.
• Manage proposal schedules, deadlines, kickoff meetings, reviews, and submissions.
• Review solicitation requirements and ensure full compliance.
• Assemble, format, proofread, and produce polished proposal documents.
• Maintain proposal libraries, employee resumes, project sheets, capability statements, and reusable content.
• Manage client prequalification materials, vendor registrations, certifications, and renewal deadlines.
• Coordinate graphics, presentation materials, interview decks, and leave-behinds.
• Track proposal activity, submission results, and historical records.
• Support continuous improvement of proposal processes, templates, and content.

What We’re Looking For

• 2–5 years of proposal, marketing, or business development experience.
• Experience within AEC, engineering, construction, environmental consulting strongly preferred.
• Hands-on experience with RFPs, RFQs, SOQs, and qualification-based proposals.
• Excellent organization, proofreading, formatting, and deadline-management skills.
• Strong Microsoft Word, Excel, and PowerPoint skills.
• Adobe Creative Cloud experience — particularly InDesign and Acrobat — is required.
• Comfortable using AI tools to support content development and efficiency.
• Experience with procurement and electronic proposal submission portals is a plus.

Why Join?

This is an excellent opportunity for a proposal professional who enjoys bringing structure to complex pursuits, collaborating with technical experts, and producing high-quality work that directly supports business growth.