Proposal Coordinator

Hirani Engineering and Land Surveying, D.P.C.; Hicksville (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Hirani Engineering and Land Surveying, D.P.C. is seeking a Proposal Coordinator in Hicksville, NY. This full-time role involves coordinating the development of proposals, ensuring clarity and consistency in marketing materials, and supporting business development initiatives.

The ideal candidate should have a bachelor’s degree in Marketing or Communications and at least three years of experience in proposal coordination or related fields, especially in the Architecture, Engineering, and Construction industry.

Strong organizational skills and proficiency in Microsoft Office are essential for success in this role.

Qualifications

• Minimum of three years of experience in proposal coordination or marketing.
• Experience in AEC industry preferred.
• Strong attention to detail required.

Responsibilities

• Coordinate end-to-end development of proposals and presentations.
• Write, edit, and format proposal content for clarity and consistency.
• Maintain and update centralized proposal resources.
• Support business development and marketing initiatives as needed.

Skills

Excellent written, editing, and proofreading skills

Strong organizational and time management skills

Ability to work collaboratively with technical professionals

Strong communication and interpersonal skills

Proficiency in Microsoft Office Suite

Experience with proposal management software

Education

Bachelor's degree in Marketing, Communications, or related field

Tools

Microsoft Office Suite

InDesign

Adobe Creative Suite

Job description

Job Title

Location

Job Type

Full-time

Category

Marketing and Business Development

Travel

None

KEY RESPONSIBILITIES

PROPOSAL & PURSUIT COORDINATION

• Coordinate the end-to-end development of proposals, qualifications packages, presentations, and other pursuit-related materials
• Review RFPs, RFQs, and solicitation documents to identify submission requirements, compliance items, and deadlines
• Develop proposal schedules, compliance matrices, checklists, and content outlines to support efficient proposal execution
• Coordinate with technical teams, subject matter experts, and leadership to gather required information and supporting documentation
• Track proposal milestones and ensure timely completion of all deliverables

CONTENT DEVELOPMENT & EDITING

• Write, edit, proofread, and format proposal content to ensure clarity, consistency, professionalism, and alignment with company branding standards
• Assist in developing executive summaries, project approaches, team qualifications, resumes, and project descriptions
• Ensure all submissions are accurate, polished, and tailored to client requirements
• Maintain consistency in formatting, grammar, tone, and messaging across all marketing materials

MARKETING DATABASE & KNOWLEDGE MANAGEMENT

• Maintain and update centralized proposal resources, including:
• Staff resumes
• Project sheets
• Boilerplate content
• Proposal templates
• Assist with organizing and maintaining marketing databases and document management systems
• Support continuous improvement initiatives for proposal workflows, templates, and content organization

SUBMISSION & PRESENTATION SUPPORT

• Coordinate final proposal production, including printing, binding, packaging, and electronic submissions
• Ensure all submission requirements are met, including file naming conventions, formatting standards, and portal upload requirements
• Assist with interview preparation materials, presentations, and post-submission activities
• Support business development and marketing initiatives as needed

Job Requirements

EDUCATION & EXPERIENCE

• Bachelor’s degree in Marketing, Communications, Business, English, Journalism, or a related field preferred
• Minimum of three (3) years of experience in proposal coordination, marketing, business development, or a related role
• Experience within the Architecture, Engineering, Construction (AEC), professional services, or consulting industry strongly preferred

SKILLS & COMPETENCIES

• Excellent written, editing, and proofreading skills with strong attention to detail
• Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously
• Ability to work collaboratively with technical professionals, leadership teams, and cross-functional departments
• Strong communication and interpersonal skills
• Ability to work independently while maintaining a high level of accuracy and accountabilityProficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Experience with proposal management, CRM, or marketing database platforms is a plus
• Familiarity with InDesign, Adobe Creative Suite, Deltek, OpenAsset, or related marketing software is a plus