Project Coordinator

Pape-Dawson Consulting Engineers, LLC; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Pape-Dawson Consulting Engineers, LLC is seeking a Project Coordinator to support multiple project teams and senior leaders. The role emphasizes coordination, documentation, and process management to ensure smooth project delivery.

Responsibilities include maintaining project plans, creating documents in MS Office, and developing dashboards and metrics. Strong communication, confidentiality, and organizational skills are essential for success.

Qualifications

• Bachelor’s degree in business or a related field preferred.
• Minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.
• Experience handling highly sensitive and confidential information.
• Exceptional communication skills, both oral and written.
• Strong interpersonal skills with the ability to collaborate with employees at all levels.
• Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.
• Ability to meet deadlines and adapt to changing priorities.
• Strong organizational and time management skills with a customer-service orientation.
• High level of accuracy and attention to detail in work products.
• Ability to work independently with initiative.
• Availability Monday - Friday, 8am - 5pm with overtime as needed.

Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce documents using MS Office, especially Excel and Word.
• Assist Project Managers and senior leaders with documentation for timely delivery of projects.
• Develop and implement project controls, including dashboards and real-time status metrics.
• Support project websites, information resources, and process automation tools.
• Process and distribute confidential information/documents.
• File and manage corporate documents using SharePoint, Power BI, Power Apps, ESRI, including credentials.
• Coordinate calendars, meetings, and travel arrangements.
• Prepare meeting materials, agendas, and coordinate catering.

Skills

Communication

Interpersonal skills

Time management

Attention to detail

Organizational skills

Customer service

Independent work

Education

Bachelor’s degree in business or related field

Tools

MS Office Suite

MS Excel

MS Word

MS Teams

SharePoint

Power BI

Power Apps

ESRI

Job description

Job Description

Overview: The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.


• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.


• Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.


• Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.


• Support the implementation and management of project websites, information resources, and process automation tools.


• Process and distribute confidential and sensitive information/documents.


• File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.


• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.


• Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications

• Bachelor’s degree in business or a related field of study preferred.


• A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.


• Previous experience handling highly sensitive and confidential information in an administrative capacity.


• Exceptional communication skills, both oral and written.


• Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.


• Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.


• Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.


• Strong organizational and time management skills with a customer-service orientation.


• High level of accuracy and attention to detail in work products.


• Ability to work independently with a high level of initiative.


• Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities. We offer career opportunities in a company culture that values personal growth and professional excellence. With world-class benefits and a commitment to your overall wellbeing, Pape-Dawson is a place where you can thrive both personally and professionally.