Proposal Coordinator

Recruit Staff Hire, LLC; Metairie (LA); On-site; USD 40,000 - 60,000; Full time

Job summary

A recruitment firm in Metairie is looking for a highly organized Administrative Assistant / Proposal Coordinator to assist in a fast-paced office. Candidates should have strong administrative experience, excellent writing skills, and the ability to manage multiple projects. Responsibilities include tracking proposal efforts, developing outlines, and supporting meetings. This role provides a unique opportunity to contribute to formal proposals and work within a dynamic team environment.

Qualifications

• Experience in managing deadlines and contributing to proposals.
• Proficient in desktop publishing and document formatting.
• Strong organizational skills in a professional office environment.

Responsibilities

• Track and manage proposal efforts from identification to submission.
• Develop and distribute proposal outlines and schedules.
• Coordinate internal data calls and supporting documentation.
• Perform editing and formatting of proposal documents.
• Attend proposal status meetings and update timelines.

Skills

Strong administrative experience

Excellent writing and editing skills

Ability to manage multiple priorities

Job description

Recruit Staff Hire is seeking a highly organized and detail-oriented Administrative Assistant / Proposal Coordinator to support a fast-paced, professional office environment in Metairie. This role is ideal for a candidate who enjoys managing multiple priorities, working with deadlines, and contributing to the preparation of formal proposals and business submissions.

The ideal candidate will have strong administrative experience, excellent writing and editing skills, and the ability to coordinate multiple moving parts in a structured, deadline-driven environment.

Key Responsibilities

• Track and manage proposal efforts from opportunity identification through final submission and award.
• Develop and distribute proposal outlines, schedules, and compliance matrices.
• Coordinate and consolidate internal data calls and supporting documentation.
• Perform desktop publishing, formatting, and editing of proposal documents.
• Attend and support weekly proposal status meetings; update timelines and action items.
• Maintain and track division-specific proposal