Property Tax Admin Specialist

DMA - DuCharme, McMillen & Associates, Inc.; Boston (MA); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

ESOP from day one

Company paid parental leave

Generous time off

Multiple benefit plans

Employee-owned culture

Job summary

DMA - DuCharme, McMillen & Associates, Inc. is seeking an Administrative Assistant to provide comprehensive support to the Property Tax team, manage documentation, schedules, travel, and expense processing.

The role requires precision, independence, and professionalism in a collaborative, employee‑owned environment. You will prepare letters and reports, organize client data, generate management reports, coordinate meetings, assist with onboarding, and help with billing and vendor contracts.

Qualifications

• High school diploma or equivalent.
• 0–4 years of administrative experience in a professional environment.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Intermediate to advanced proficiency in Word, Excel, Outlook, and PowerPoint.
• High level of interpersonal skills for handling sensitive and confidential information.

Responsibilities

• Prepare, format, and edit letters, reports, spreadsheets, and other required documents.
• Collect and organize client data; maintain accurate client files.
• Generate and update client and management reports.
• Communicate with assessors and tax collectors regarding notices, valuations, tax bills, refunds, and appeal deadlines.
• Calculate and process reductions; perform follow-up billing.
• Schedule and organize meetings; prepare meeting materials.
• Maintain files, databases, and account history reports.
• Provide administrative support to team members, including coordinating meeting rooms, postage systems, office signage, and employee lounge upkeep.
• Assist with travel arrangements and prepare expense reports.
• Maintain and order office supplies; research vendors and manage contracts.
• Assist with new hire onboarding.
• Provide additional billing support as needed.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Independent work

Multitasking

Tools

Word

Excel

Outlook

PowerPoint

Job description

DMA - DuCharme, McMillen & Associates, Inc. is seeking an Administrative Assistant to provide comprehensive support to the Property Tax team, manage documentation, schedules, travel, and expense processing.

The role requires precision, independence, and professionalism in a collaborative, employee‑owned environment. You will prepare letters and reports, organize client data, generate management reports, coordinate meetings, assist with onboarding, and help with billing and vendor contracts.