Property Tax Administrative Assistant — ESOP & Benefits

DuCharme, McMillen & Associates; Indianapolis (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Employee stock ownership eligibility

Parental leave

Generous time off

Benefits plans (on day one)

Job summary

DuCharme, McMillen & Associates in Indianapolis seeks an Administrative Assistant to provide comprehensive support to the Property Tax team. You will manage documentation, coordinate meetings and travel, process reports, and assist leadership through the assessment review process.

The role requires strong organizational skills, the ability to work independently, and professionalism in handling confidential information.

Qualifications

• 0–4 years of administrative experience in a professional environment.
• High school diploma or equivalent.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Intermediate to advanced proficiency in Word, Excel, Outlook, and PowerPoint.
• High level of interpersonal skills for handling sensitive and confidential information.

Responsibilities

• Prepare, format, and edit letters, reports, spreadsheets, and other required documents.
• Collect and organize client data; maintain accurate and organized client files.
• Generate and update client and management reports.
• Communicate with assessors and tax collectors regarding notices, valuations, tax bills, refunds, and appeal deadlines.
• Calculate and process reductions; perform follow-up billing.
• Schedule and organize meetings; prepare meeting materials.
• Maintain files, databases, and account history reports.
• Provide administrative support to team members, including coordinating meeting rooms, postage systems, office signage, and employee lounge upkeep.
• Assist with travel arrangements and prepare expense reports.
• Maintain and order office supplies; research vendors and manage contracts.
• Assist with new hire onboarding.
• Provide additional billing support as needed.
• Perform other duties as assigned.

Skills

Strong communication

Independent work

Multi-priority management

MS Office proficiency

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

DuCharme, McMillen & Associates in Indianapolis seeks an Administrative Assistant to provide comprehensive support to the Property Tax team. You will manage documentation, coordinate meetings and travel, process reports, and assist leadership through the assessment review process.

The role requires strong organizational skills, the ability to work independently, and professionalism in handling confidential information.