Property Tax Administrative Assistant (ESOP + Generous PTO)

CO-US DuCharme, McMillen & Associates, Inc.; Indianapolis (IN); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

ESOP eligibility

Parental leave

Generous time off

Benefits package

Wellness program

Employee ownership

Job summary

DuCharme, McMillen & Associates, Inc. is seeking an Administrative Assistant to provide comprehensive administrative support to the Property Tax team.

The role involves handling documentation, coordinating meetings and travel, processing reports, and supporting leadership throughout the assessment review process. You will work independently with accuracy and professionalism, managing multiple priorities in a fast-paced office environment.

Qualifications

• High school diploma or equivalent is required.
• 0–4 years of administrative experience in a professional environment.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Prepare, format, and edit letters, reports, spreadsheets, and other required documents.
• Collect and organize client data; maintain accurate and organized client files.
• Generate and update client and management reports.
• Communicate with assessors and tax collectors regarding notices, valuations, tax bills, refunds, and appeal deadlines.
• Calculate and process reductions; perform follow-up billing.
• Schedule and organize meetings; prepare meeting materials.
• Maintain files, databases, and account history reports.
• Provide administrative support to team members, including coordinating meeting rooms, postage systems, office signage, and employee lounge upkeep.
• Assist with travel arrangements and prepare expense reports.
• Maintain and order office supplies; research vendors and manage contracts.
• Assist with new hire onboarding.
• Provide additional billing support as needed.
• Perform other duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

MS Office (Word, Excel, Outlook, Power

Education

High school diploma or equivalent

Job description

DuCharme, McMillen & Associates, Inc. is seeking an Administrative Assistant to provide comprehensive administrative support to the Property Tax team.

The role involves handling documentation, coordinating meetings and travel, processing reports, and supporting leadership throughout the assessment review process. You will work independently with accuracy and professionalism, managing multiple priorities in a fast-paced office environment.