Property Operations Specialist

Colliers International; Westlake Village (CA); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Onsite

Job summary

Colliers International in Westlake Village is seeking a Property Assistant to handle day-to-day operations for a commercial office portfolio. You will manage invoices, vendor/tenant records, and service requests while supporting the property management team to ensure accurate reporting and timely tasks.

The role requires strong organization, great communication, and the ability to balance priorities in a fast-paced environment.

Qualifications

• Experience in commercial real estate or property management preferred but not required.
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy, especially with financial tasks.
• Strong decision-making capabilities and high level of tenant service.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• The ability to meet deadlines without compromising accuracy or quality.
• Familiarity with real estate software such as Yardi and Angus is a plus.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus.
• The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment.

Responsibilities

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs in a timely manner to ensure lease obligations are met.
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

Job description

Colliers International in Westlake Village is seeking a Property Assistant to handle day-to-day operations for a commercial office portfolio. You will manage invoices, vendor/tenant records, and service requests while supporting the property management team to ensure accurate reporting and timely tasks.

The role requires strong organization, great communication, and the ability to balance priorities in a fast-paced environment.