Property Assistant

Colliers; Westlake Village (CA); On-site; USD 32,000 - 43,000; Full time

Job summary

Colliers in Westlake Village, CA is seeking a Property Assistant to support day-to-day operations of a commercial office portfolio. You will handle administrative tasks, invoicing, vendor/tenant records, and collaborate with the property management team to ensure efficient operations and strong tenant service.

You thrive in a fast-paced environment, manage deadlines, and build relationships with owners, tenants, and contractors while ensuring accuracy in financial and contractual processes.

Qualifications

• Experience in commercial real estate or administrative support preferred.
• Strong organizational and time management skills with deadlines.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy in financial tasks.
• Ability to meet deadlines and provide high service to tenants.
• Familiarity with Yardi or Angus is a plus; MS Office skills.

Responsibilities

• Process a high volume of invoices with accurate coding weekly.
• Assist with accounts receivable tracking and payment inquiries.
• Maintain vendor and tenant records; monitor certificates of insurance.
• Support financial documentation, expense tracking, and recurring reports.
• Maintain records, deadlines, and proactively follow up on tasks.
• Develop relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs to ensure lease obligations are met.
• Manage admin tasks including work orders, service requests, building access, and records.

Skills

Organization

Time management

Communication

Customer service

Tenant relations

Prioritization

Tools

Yardi

Angus

Excel

Outlook

Job description

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. ***This position is for a Property Assistant in Westlake Village, Ventura County, CA***

About This Role

As a Property Assistant, you will be involved in all aspects of the day-to-day operations for a commercial office portfolio. You are highly organized, detail-oriented, and proactive with the ability to manage a high volume of administrative and operational responsibilities while maintaining accuracy and meeting deadlines. Whether you’re beginning your career in commercial real estate or bringing previous experience, you are eager to learn, take initiative, and contribute to a collaborative team. You thrive in a fast-paced environment and take ownership of your responsibilities. You are comfortable balancing competing priorities, communicating professionally with tenants and vendors, and working collaboratively with the property management team to ensure efficient property operations and exceptional tenant service.

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors
• Respond to tenants' needs in a timely manner to ensure lease obligations are met
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

What You’ll Bring

• Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detain and a commitment to accuracy, particularly when handling financial and administrative tasks
• Strong decision-making capabilities and the ability to provide a high level of service to tenants
• Excellent customer service skills; proactive, results-oriented, and resourceful
• The ability to meet deadlines without compromising accuracy or quality
• Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus
• The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment

Area/Location Specific: Westlake Village, Ventura County, CA

Approximate Hourly Range for this Role: $23.11/hour to $31.25/hour

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target salary for new hires in this position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.

We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What’s more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.