Commercial Property Admin & Operations Specialist

Colliers; Westlake Village (CA); On-site; USD 32,000 - 43,000; Full time

Job summary

Colliers in Westlake Village, CA is seeking a Property Assistant to support day-to-day operations of a commercial office portfolio. You will handle administrative tasks, invoicing, vendor/tenant records, and collaborate with the property management team to ensure efficient operations and strong tenant service.

You thrive in a fast-paced environment, manage deadlines, and build relationships with owners, tenants, and contractors while ensuring accuracy in financial and contractual processes.

Qualifications

• Experience in commercial real estate or administrative support preferred.
• Strong organizational and time management skills with deadlines.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy in financial tasks.
• Ability to meet deadlines and provide high service to tenants.
• Familiarity with Yardi or Angus is a plus; MS Office skills.

Responsibilities

• Process a high volume of invoices with accurate coding weekly.
• Assist with accounts receivable tracking and payment inquiries.
• Maintain vendor and tenant records; monitor certificates of insurance.
• Support financial documentation, expense tracking, and recurring reports.
• Maintain records, deadlines, and proactively follow up on tasks.
• Develop relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs to ensure lease obligations are met.
• Manage admin tasks including work orders, service requests, building access, and records.

Skills

Organization

Time management

Communication

Customer service

Tenant relations

Prioritization

Tools

Yardi

Angus

Excel

Outlook

Job description

Colliers in Westlake Village, CA is seeking a Property Assistant to support day-to-day operations of a commercial office portfolio. You will handle administrative tasks, invoicing, vendor/tenant records, and collaborate with the property management team to ensure efficient operations and strong tenant service.

You thrive in a fast-paced environment, manage deadlines, and build relationships with owners, tenants, and contractors while ensuring accuracy in financial and contractual processes.