Administrative Property Assistant

Intrepid Professional Group; Grand Rapids (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

Intrepid Professional Group in Grand Rapids is seeking a detail-oriented administrative professional to support daily property operations and deliver excellent tenant, vendor, and team experiences.

You will balance administrative tasks, coordination, and communication in a fast-paced environment, maintain records, assist with invoices, move-in/out processes, and help drive property success with a proactive, service-oriented mindset.

Qualifications

• Previous administrative experience, preferably in property management, real estate, facilities, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Proficiency with Microsoft Office or similar productivity tools.
• Comfortable learning property management systems and related software.
• Professional, courteous, and service-oriented approach.

Responsibilities

• Provide administrative support to property management and operations teams.
• Respond to inquiries from tenants, vendors, and visitors in a professional and timely manner.
• Assist with coordinating service requests, work orders, and follow-up communication.
• Maintain accurate records, files, leases, reports, and property documentation.
• Support invoice processing, purchase orders, and general bookkeeping tasks as needed.
• Help schedule inspections, meetings, vendor appointments, and property-related activities.
• Prepare correspondence, notices, and other written communications.
• Track deadlines, renewal dates, and key property-related milestones.
• Assist with onboarding new tenants and coordinating move-in or move-out processes.
• Support special projects and additional administrative duties as assigned.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Independent work

Tools

Microsoft Office

Property management software

Job description

We are seeking a detail-oriented and organized professional to support daily property operations and contribute to a positive experience for tenants, vendors, and internal teams. This role is well suited for someone who enjoys balancing administrative responsibilities, communication, and coordination in a fast-paced environment.

Responsibilities

• Provide administrative support to property management and operations teams.
• Respond to inquiries from tenants, vendors, and visitors in a professional and timely manner.
• Assist with coordinating service requests, work orders, and follow-up communication.
• Maintain accurate records, files, leases, reports, and property documentation.
• Support invoice processing, purchase orders, and general bookkeeping tasks as needed.
• Help schedule inspections, meetings, vendor appointments, and property-related activities.
• Prepare correspondence, notices, and other written communications.
• Track deadlines, renewal dates, and key property-related milestones.
• Assist with onboarding new tenants and coordinating move-in or move-out processes.
• Support special projects and additional administrative duties as assigned.

Qualifications

• Previous administrative experience, preferably in property management, real estate, facilities, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Proficiency with Microsoft Office or similar productivity tools.
• Comfortable learning property management systems and related software.
• Professional, courteous, and service-oriented approach.

Preferred Skills

• Experience supporting residential, commercial, or mixed-use properties.
• Familiarity with lease administration, billing, or vendor coordination.
• Basic understanding of property operations and maintenance workflows.
• Problem-solving skills and the ability to adapt in a dynamic environment.

What We Offer

• A collaborative and supportive team environment.
• Opportunities to build experience in property operations and administration.
• Exposure to a variety of responsibilities that support day-to-day property success.
• Competitive compensation and benefits, based on experience and location.

We are committed to creating an inclusive workplace where all team members are respected and supported. If you are organized, dependable, and ready to contribute to a professional property operations team, we encourage you to apply.