Entry Level Administrative Assistant

ORANGE COUNTY PROPERTY MANAGEMENT I; Huntington Beach (CA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Medical, vision, dental

Job summary

ORANGE COUNTY PROPERTY MANAGEMENT I is seeking an Administrative Assistant to support our property management team in Huntington Beach. You will assist office staff and property managers, answer calls, handle scheduling, and maintain records with a professional, customer-focused approach.

The role emphasizes strong communication, organization, and attention to detail while delivering exceptional service to tenants, owners, and vendors.

Qualifications

• High school diploma/GED required.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint.
• Highly organized with excellent time management skills and the ability to prioritize projects.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Greet and assist tenants, property owners, vendors, and visitors.
• Schedule and coordinate appointments, meetings, and property inspections.
• Prepare and distribute correspondence, reports, and property notices.
• Maintain organized records of leases, maintenance requests, and other documents.
• Assist property managers with tenant communication and follow-ups.
• Support accounting tasks, such as collecting payments, processing invoices, and data entry.
• Coordinate vendor services and track work orders.
• Assist with resident move-ins, move-outs, and lease renewals.
• Perform general office duties, including filing, scanning, and ordering office supplies.
• Ensure smooth day-to-day office operations and provide administrative support to all departments.

Skills

Time management

Organization

Prioritization

Education

High school diploma / GED

Tools

MS Word

Outlook

PowerPoint

Job description

Benefits

• 401(k)


• 401(k) matching


• Dental insurance


• Health insurance


• Vision insurance


• Medical, vision, dental

Career Growth Opportunities

Job Summary

We are seeking a motivated and detail-oriented Administrative Assistant to join our property management team. In this role, you will support our office staff and property managers, ensuring smooth day-to-day operations and providing exceptional service to tenants, owners, and vendors. Responsibilities include answering and directing calls, scheduling appointments, assisting with department needs, preparing correspondence, and maintaining organized records. The ideal candidate is highly organized, has strong written and verbal communication skills, and brings a professional, customer-focused approach to every interaction.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional manner.


• Greet and assist tenants, property owners, vendors, and visitors.


• Schedule and coordinate appointments, meetings, and property inspections.


• Prepare and distribute correspondence, reports, and property notices.


• Maintain organized records of leases, maintenance requests, and other documents.


• Assist property managers with tenant communication and follow-ups.


• Support accounting tasks, such as collecting payments, processing invoices, and data entry.


• Coordinate vendor services and track work orders.


• Assist with resident move-ins, move-outs, and lease renewals.


• Perform general office duties, including filing, scanning, and ordering office supplies.


• Ensure smooth day-to-day office operations and provide administrative support to all departments.

Qualifications

• High school diploma/GED required


• Previous experience as an Administrative Assistant or in a similar position


• Familiarity with standard office equipment such as printers and fax machines


• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint


• Highly organized with excellent time management skills and the ability to prioritize projects