Property Operations Admin (Onsite)

Beacon Hill; Town of Florida (NY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill is seeking a detail-oriented Property Administrator to support the day-to-day operations of a commercial property management team. This onsite, full-time role offers a pay rate of $21-$25/hr with standard Monday–Friday hours.

You will assist with lease administration, tenant communications, invoicing, reporting, and vendor coordination while maintaining efficient property operations and strong tenant relations.

Qualifications

• High school diploma or GED required.
• Associate or Bachelor's degree preferred.
• Prior administrative, customer service, or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to multitask and prioritize competing deadlines.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and work with internal/external stakeholders.
• Proficiency with standard office technology and equipment.
• Strong attention to detail and accuracy.

Responsibilities

• Provide comprehensive administrative support including correspondence, filing, report preparation, and phone coverage.
• Schedule and coordinate meetings, appointments, and special events.
• Assist with lease administration, tenant records, insurance documentation, and reporting activities.
• Prepare bid packages, service agreements, and vendor-related documentation.
• Process, code, and track invoices for approval and payment.
• Maintain contract files, lease records, and property management documentation.
• Monitor certificates of insurance and track renewal and expiration dates.
• Support contract administration and ensure accurate data entry into property management systems.
• Manage and maintain purchase order records and vendor files.
• Monitor property maintenance work orders and prepare status reports.
• Respond to tenant inquiries and help maintain positive tenant relationships.
• Track service requests and support issue resolution efforts.
• Assist with monthly and quarterly reporting, budgeting, and financial documentation.
• Process staff timesheets, expense reports, tenant bill-back invoices, meter readings, and payment requests.
• Coordinate office supply inventory and administrative office operations.

Skills

Strong written and verbalcommunication

Excellent organizational skills

Time management

Interpersonal skills

Confidentiality

Multitasking

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Property Management Software

Contract Administration Systems

Work Order Management Systems

Job description

Beacon Hill is seeking a detail-oriented Property Administrator to support the day-to-day operations of a commercial property management team. This onsite, full-time role offers a pay rate of $21-$25/hr with standard Monday–Friday hours.

You will assist with lease administration, tenant communications, invoicing, reporting, and vendor coordination while maintaining efficient property operations and strong tenant relations.