Property Manager, Commercial & Institutional Ops

HUNT Real Estate; Buffalo (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Hunt Property Solutions, based in Buffalo, NY, seeks an experienced Property Manager to oversee daily operations, financial performance, and tenant relationships for a Western New York portfolio of commercial and institutional properties.

The ideal candidate excels at budgeting, vendor and maintenance oversight, and ensuring facilities are safe, code-compliant, and well-maintained, with a hands-on approach and strong stakeholder management.

Qualifications

• Bachelor’s degree in business, real estate, facilities management, or related field.
• 2+ years of experience in commercial property management, facilities management, or related building operations roles.
• Strong financial acumen with budgeting, variance analysis, and reviewing financial reports for income-producing properties.
• Proven track record of effective tenant relations and customer service in a commercial or institutional environment.
• Familiarity with NYS and City of Buffalo property codes, licensing, and regulatory requirements, or ability to learn quickly.
• Proficiency with property management software and standard office applications.
• Strong organizational skills and ability to manage multiple properties, deadlines, and stakeholders.

Responsibilities

• Serve as the primary contact for owners and tenants; respond promptly to inquiries and service requests.
• Coordinate day-to-day building operations including maintenance, janitorial, landscaping, and utilities management.
• Conduct regular property inspections and plan preventive maintenance and capital repairs.
• Manage vendor relationships: obtain bids, negotiate contracts, monitor performance, and ensure safety compliance.
• Prepare and manage annual operating budgets; track income/expenses and provide ownership reports.
• Oversee rent billing and collections; monitor delinquencies and coordinate with ownership on strategies.
• Support lease administration including tracking dates and renewals; ensure lease compliance.
• Ensure compliance with local, state, and federal codes, including City of Buffalo requirements.
• Assist with planning capital projects and building upgrades with ownership and contractors.

Skills

Budgeting

Tenant relations

Organizational skills

Communication

Vendor coordination

Scheduling

Education

Bachelor’s degree in business real estate facilities management or related field

Tools

Property management software

Work order software

Job description

Hunt Property Solutions, based in Buffalo, NY, seeks an experienced Property Manager to oversee daily operations, financial performance, and tenant relationships for a Western New York portfolio of commercial and institutional properties.

The ideal candidate excels at budgeting, vendor and maintenance oversight, and ensuring facilities are safe, code-compliant, and well-maintained, with a hands-on approach and strong stakeholder management.