Property Manager

HUNT Real Estate; Buffalo (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Hunt Property Solutions, based in Buffalo, NY, seeks an experienced Property Manager to oversee daily operations, financial performance, and tenant relationships for a Western New York portfolio of commercial and institutional properties.

The ideal candidate excels at budgeting, vendor and maintenance oversight, and ensuring facilities are safe, code-compliant, and well-maintained, with a hands-on approach and strong stakeholder management.

Qualifications

• Bachelor’s degree in business, real estate, facilities management, or related field.
• 2+ years of experience in commercial property management, facilities management, or related building operations roles.
• Strong financial acumen with budgeting, variance analysis, and reviewing financial reports for income-producing properties.
• Proven track record of effective tenant relations and customer service in a commercial or institutional environment.
• Familiarity with NYS and City of Buffalo property codes, licensing, and regulatory requirements, or ability to learn quickly.
• Proficiency with property management software and standard office applications.
• Strong organizational skills and ability to manage multiple properties, deadlines, and stakeholders.

Responsibilities

• Serve as the primary contact for owners and tenants; respond promptly to inquiries and service requests.
• Coordinate day-to-day building operations including maintenance, janitorial, landscaping, and utilities management.
• Conduct regular property inspections and plan preventive maintenance and capital repairs.
• Manage vendor relationships: obtain bids, negotiate contracts, monitor performance, and ensure safety compliance.
• Prepare and manage annual operating budgets; track income/expenses and provide ownership reports.
• Oversee rent billing and collections; monitor delinquencies and coordinate with ownership on strategies.
• Support lease administration including tracking dates and renewals; ensure lease compliance.
• Ensure compliance with local, state, and federal codes, including City of Buffalo requirements.
• Assist with planning capital projects and building upgrades with ownership and contractors.

Skills

Budgeting

Tenant relations

Organizational skills

Communication

Vendor coordination

Scheduling

Education

Bachelor’s degree in business real estate facilities management or related field

Tools

Property management software

Work order software

Job description

Description

Position Overview

Hunt Property Solutions is seeking an experienced Property Manager to oversee the daily operations, financial performance, and tenant relationships for a portfolio of commercial and institutional properties in Western New York. The ideal candidate is a hands‑on operator who excels at budgeting, vendor and maintenance oversight, and ensuring safe, efficient, code‑compliant facilities for our clients.

Key Responsibilities

• Serve as the primary point of contact for owners and tenants, providing prompt, professional response to inquiries, service requests, and issues.
• Coordinate and oversee day‑to‑day building operations, including maintenance, janitorial, landscaping, and utilities management to ensure reliable, efficient building performance.
• Conduct regular property inspections, document conditions, and proactively plan corrective and preventive maintenance, capital repairs, and building improvements.
• Manage vendor relationships: obtain bids, negotiate and administer service contracts, monitor performance, and ensure all vendors meet insurance and safety requirements.
• Prepare and manage annual operating budgets, track income and expenses, and produce periodic ownership reports, including variance analyses and recommendations.
• Oversee rent billing and collections processes, monitor delinquencies, and coordinate with internal resources or ownership regarding collection strategies.
• Support lease administration, including abstracting key terms, tracking critical dates, coordinating renewals, and ensuring compliance with lease obligations by both landlord and tenants.
• Ensure compliance with applicable local, state, and federal codes and regulations, including life safety, accessibility, environmental, and City of Buffalo property requirements where applicable.
• Assist with planning and execution of capital projects, tenant fit‑outs, and building upgrades in coordination with ownership, contractors, and internal teams.

Requirements

Qualifications

• Bachelor’s degree in business, real estate, facilities management, or related field preferred, or equivalent combination of education and experience.
• 2+ years of experience in commercial property management, facilities management, or related building operations roles; experience with healthcare, education, or industrial assets is a plus.
• Strong financial acumen with demonstrated experience in budgeting, variance analysis, and reviewing financial reports for income‑producing properties.
• Proven track record of effective tenant relations, conflict resolution, and customer service in a commercial or institutional environment. Working knowledge of building systems (HVAC, electrical, plumbing, life safety) and comfort coordinating maintenance and capital repairs with contractors and service providers.
• Familiarity with relevant New York State and City of Buffalo property codes, licensing, and regulatory requirements, or ability to quickly learn and apply them.
• Proficiency with property management or work order software and standard office applications (email, spreadsheets, word processing, and reporting tools).
• Strong organizational skills, attention to detail, and ability to prioritize and manage multiple properties, stakeholders, and deadlines in a fast‑paced environment.
• Compensation for this role is competitive and commensurate with experience, including a base salary, performance‑based incentives, and a comprehensive benefits package with health coverage, retirement plan options, and paid time off.

About Hunt Property Solutions

Hunt Property Solutions, based in Buffalo, NY, provides full‑service commercial property management, building maintenance, and energy‑focused solutions to owners and institutions across Western New York. The team combines local market knowledge with technical building expertise to deliver safe, efficient, and cost‑effective operations for office, healthcare, educational, industrial, and specialty facilities.