Property Manager, Austin Facilities Management

AustinTexas; United States; On-site; USD 76,000 - 96,000; Full time

Job summary

City of Austin seeks a Property Manager to oversee a property or portfolio, coordinating maintenance, safety inspections, space planning, and rent allocation. You will lead operations, address tenant needs, and collaborate with internal teams on capital improvements and budgeting.

The role requires supervising craft staff, managing budgets, and ensuring compliance with COA policies. Evening, weekend, and holiday work may be required; exempt position with no overtime.

Qualifications

• Must possess required knowledge, skills, abilities, and experience; be able to perform essential functions with or without reasonable accommodations.
• Knowledge of management and budgeting principles.
• Knowledge of financial terms and principles.
• Knowledge of maintenance operations.
• Skill in personnel management and budget development.

Responsibilities

• Coordinate and supervise craft positions (plumbing, electrical, HVAC) involved in maintenance and related activities.
• Respond to occupant needs and ensure problem resolution by staff.
• Ensure services comply with COA policies, procedures, regulations and standards.
• Conduct periodic property inspections and approve alterations and maintenance.
• Contract for and supervise vendor services as required.
• Serve as primary contact with occupant SPOCs and Building Services leadership.
• Develop and monitor annual operating and capital budgets and monthly performance.
• Evaluate programs, properties, and projects for effectiveness and efficiency.
• Develop short- and long-range plans and coordinate with other divisions.

Skills

Budgeting

Financial analysis

Vendor management

Contract management

Customer service

Communication skills

Team leadership

Education

High school diploma

Job description

About This Position

The Austin Facilities Management Department is looking for a talented Property Manager to oversee a property, or portfolio of properties, owned and operated by the City of Austin. In this dynamic role, you'll be at the heart of building operations, managing tenant needs, coordinating essential safety and legal inspections, and collaborating with key internal teams on maintenance, capital improvements, space planning, and rent allocation.

Work hours and location

• Monday- Friday, 7:30 a.m. to 4:30 p.m.
• Hours may vary depending on work demands and business needs.
• Evening, weekend and holiday work may be required.
• This position is Exempt from overtime.
• Work location will vary

Pay Range

$75,950.00 - $95,700.00

Please note that the Department may close the job posting at any time after seven (7) days.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system

Job Description

Purpose

Under general direction, this position manages all aspects of a single property or portfolio of properties, department-wide programs or operations.

Duties, Functions and Responsibilities

• Coordinates and supervises the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning (HVAC), etc., involved in minor construction, building maintenance, and related activities as well as the activities of Building and Grounds (or Custodial) staff or program.
• Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems.
• Ensures that all services provided to properties are in compliance with City of Austin (COA) and Building Services policies, procedures, regulations, contractual obligations, and standards.
• Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning.
• Contracts for and supervises vendor services as required.
• Serves as primary contact with occupant department specific points of contact (SPOCs) and Building Services senior management.
• Develops, controls, and monitors annual budgets for operating and capital expenses, forecasting management plans, and preparing monthly performance.
• Evaluates the effectiveness and efficiency of programs, properties, and projects.
• Develops and recommends short- and long-range plans.
• Coordinates activities with other divisions and sections.
• Fosters COA and departmental safety culture and enforces safety rules.
• Develops and establishes goals, priorities, and procedures.

Responsibilities - Supervisor and/or Leadership Exercised

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of management and budgeting principals.
• Knowledge of maintenance operations.
• Knowledge of applicable legislation and legal requirements.
• Knowledge of financial terms and principles.
• Knowledge of advanced analytical and quantitative skills.
• Skill in personnel management.
• Skill in budget development and administration.
• Skill in developing and maintaining good working relationships with contractors, other City employees, and the general public.
• Skill in using applicable software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in oral and written communication.
• Ability to multitask and prioritize.
• Ability to provide efficient, timely, and courteous customer service.
• Ability to conduct advanced financial analysis.
• Ability to comprehend, analyze, and interpret complex documents.
• Ability to foster and develop systematic processes and continuous improvement principles.

Minimum Qualifications

• Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity.
• One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years.

Preferred Qualification

• Certification, or the ability to obtain within 6 months of hire, in one or more of the following: Real Property Administrator (RPA), IFMA Certified Facility Manager (CFM), Facilities Management Administrator (FMA), Certified Property Manager (CPM), Certifi