Property Manager, Austin Facilities Management

City of Austin; United States; On-site; USD 76,000 - 96,000; Full time

Job summary

The City of Austin's Facilities Management Department is seeking a Property Manager to oversee one property or a portfolio. You will coordinate maintenance, capital improvements, space planning, and rent allocation while supervising trades and vendor services.

This exempt role requires strong budgeting, contract management, and cross-functional collaboration skills to ensure compliance with city policies and safety standards.

Qualifications

• Graduation from an accredited high school or equivalent with seven years of related experience, including three in a supervisory role.
• Candidates should have budgeting, contract management, and vendor coordination capabilities.
• Preferred certifications in real property or facilities management are advantageous.

Responsibilities

• Oversee a property or portfolio, coordinating maintenance and capital improvements to meet city standards.
• Supervise trades and custodial staff and manage vendor contracts and services.
• Develop and monitor operating and capital budgets and forecast performance.
• Ensure compliance with city policies, regulations, and contractual obligations.
• Collaborate with internal teams and SPOCs to align space planning and rent allocation.

Skills

Supervisory experience

Budgeting

Vendor management

Facilities management

Contract management

Tenant relations

Communication

Education

High school diploma or equivalent

Certifications in FM (RPA/CFM/CPM or LEED)

Tools

Facilities software

Job description

About This Position

The Austin Facilities Management Department is looking for a talented Property Manager to oversee a property, or portfolio of properties, owned and operated by the City of Austin. In this dynamic role, you'll be at the heart of building operations, managing tenant needs, coordinating essential safety and legal inspections, and collaborating with key internal teams on maintenance, capital improvements, space planning, and rent allocation.

• Monday- Friday, 7:30 a.m. to 4:30 p.m.
• Hours may vary depending on work demands and business needs.
• Evening, weekend and holiday work may be required.
• This position is Exempt from overtime.
• Work location will vary
• Pay Range: $75,950.00 - $95,700.00

Please note that the Department may close the job posting at any time after seven (7) days. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Job Description

Purpose: Under general direction, this position manages all aspects of a single property or portfolio of properties, department-wide programs or operations.

Duties, Functions and Responsibilities

• Coordinates and supervises the activities of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning (HVAC), etc., involved in minor construction, building maintenance, and related activities as well as the activities of Building and Grounds (or Custodial) staff or program.
• Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems.
• Ensures that all services provided to properties are in compliance with City of Austin (COA) and Building Services policies, procedures, regulations, contractual obligations, and standards.
• Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning.
• Contracts for and supervises vendor services as required.
• Serves as primary contact with occupant department specific points of contact (SPOCs) and Building Services senior management.
• Develops, controls, and monitors annual budgets for operating and capital expenses, forecasting management plans, and preparing monthly performance.
• Evaluates the effectiveness and efficiency of programs, properties, and projects.
• Develops and recommends short- and long-range plans.
• Coordinates activities with other divisions and sections.
• Fosters COA and departmental safety culture and enforces safety rules.
• Develops and establishes goals, priorities, and procedures.

Supervisor and/or Leadership Exercised

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of management and budgeting principals.
• Knowledge of maintenance operations.
• Knowledge of applicable legislation and legal requirements.
• Knowledge of financial terms and principles.
• Knowledge of advanced analytical and quantitative skills.
• Skill in personnel management.
• Skill in budget development and administration.
• Skill in developing and maintaining good working relationships with contractors, other City employees, and the general public.
• Skill in using applicable software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in oral and written communication.
• Ability to multitask and prioritize.
• Ability to provide efficient, timely, and courteous customer service.
• Ability to conduct advanced financial analysis.
• Ability to comprehend, analyze, and interpret complex documents.
• Ability to foster and develop systematic processes and continuous improvement principles.

Minimum Qualifications

Graduation from an accredited high school or equivalent, plus seven (7) years of experience in a related field, including three (3) years of experience in a supervisory capacity. One (1) additional year of education may substitute for one (1) year of the required experience with a maximum substitution of three (3) years.

Preferred Qualification

• Certification, or the ability to obtain within 6 months of hire, in one or more of the following: Real Property Administrator (RPA), IFMA Certified Facility Manager (CFM), Facilities Management Administrator (FMA), Certified Property Manager (CPM), Certified Green Building Professional (CGBP), Leadership in Energy & Environmental Design (LEED) certification, or other green building professional credentials.
• Professional facilities management experience in a municipal setting.
• Budget development experience as it is related to the facilities field.
• Ability to travel to more than one work location.

Driving Requirement (if applicable)

This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date. External new hires must meet the City’s Driver Record Evaluation (DRE) standards (e.g., no more than 3 moving violations or 6 points in the last 36 months). Travel: If the position requires travel, you must meet Driver Safety Program standards. Otherwise, you are responsible for transportation to and from multiple job sites as needed.

Essential/Critical Employee Designation

Some positions are designated as Critical or Essential. Employees in these roles are required to report to work during emergencies or when operations are modified. This may include working from a designated site or an alternative work location.

Work Conditions

• Work hours may vary based on operational needs and may include evenings, weekends, holidays, or on-call assignments.
• Must have the ability to read, write and speak English fluently.
• This position may require an assessment.
• Veteran Preference: Veteran candidates must provide a copy of their DD‑214 at the interview to receive the veteran’s preference.
• Internal Candidates – Good Standing Policy.
• Background Check: A criminal background check may be required, depending on the responsibilities of the position.

Join the City of Austin Team

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.