Property Manager Administrator - ASAP onsite CA

Vaco by Highspring; California (MO); On-site; USD 45,460 - 49,593; Full time

Job summary

A growing property management company in California is seeking a detail-oriented Property Manager Administrator for a full-time, on-site role. The ideal candidate will manage office operations, coordinate vendor communications, and support the Asset Management team with administrative and customer service tasks. Strong organizational skills, accounting experience, and proficiency in software like Yardi are essential. This is a mid-senior level position with a starting rate of $33.00 – $36.00 per hour.

Qualifications

• Minimum of 2 years in a professional office environment.
• Accounting experience required; commercial property management is a plus.
• Self-starter with strong organizational skills.

Responsibilities

• Manage calendars, reports, invoices, and files.
• Coordinate vendor and tenant communications.
• Maintain and organize files across SharePoint and Yardi.
• Assist with invoice processing and follow up on discrepancies.
• Support leasing, marketing, and customer service.

Skills

Organizational skills

Communication

Excel proficiency

Yardi knowledge

SharePoint knowledge

Job description

Property Manager Administrator - ASAP onsite CA

Location: Menlo, CA – full‑time, on‑site. Hours: 8:00 AM – 5:00 PM. Immediate start. No relocation.

Position Overview

We are looking for an organized, detail‑loving professional to support a busy Asset Management team for a growing property management company. In this role you will be the go‑to person ensuring the office runs smoothly while supporting leasing, accounting, tenant relations, and day‑to‑day operations.

Base Pay Range

$33.00 /hr – $36.00 /hr

Responsibilities

• Manage heavy calendars, reports, invoices, and files
• Coordinate vendors and tenant communications, and help ensure work orders, budgets, and CAM processes stay on track
• Yardi and SharePoint are highly preferred
• Partner with property teams to support tenant events, move‑ins/outs, insurance tracking, and customer service requests – while bringing a positive, professional presence to the office
• Keep the office humming by managing mail, supplies, equipment, kitchen needs, cleaning coordination, and lunch services
• Support leasing, marketing, design, and investor activities with top‑notch administrative coordination
• Send out monthly Asset Management calendars and ensure no meeting or deadline falls through the cracks
• Maintain and organize files across SharePoint, Yardi, and property records (leases, vendors, CAM accounting, contracts, correspondence, etc.)
• Pull reports, track open purchase orders and work orders, and help prepare for staff meetings
• Assist with invoice processing in Yardi and follow up on discrepancies to keep everything accurate and on time
• Serve as a liaison with engineering, security, janitorial, and parking teams to track work orders and service requests
• Track certificates of insurance, incident reports, permits, and compliance calendars
• Support the team with reports, follow‑ups, and excellent customer service every day

Qualifications

The ideal candidate is a self‑starter with strong organizational skills, excellent communication, solid Excel and office software experience, and a minimum of 2 years in a professional office environment. Accounting experience is required; commercial property management or multi‑building campus experience is a plus.

Additional Information

Help set a culture crew liaison, plan fun team activities and events, and be the friendly first face visitors see. Personality is key; cross‑collaboration with all departments and employees is essential.

Seniority level

Mid‑Senior level

Employment type

Full‑time