Property Assistant

TORP Group; Menlo Park (CA); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Great benefits

Job summary

TORP Group is seeking a Property Assistant in Menlo Park to support the APM and PM on a Class A Office campus. You will handle front-desk duties, tenant communications, and assist with property operations, events, and vendor coordination.

The role offers thorough training, a positive work environment, and opportunities for promotion within the Property Management industry.

Qualifications

• BA or BS degree required.
• 2+ years of office experience preferred.
• Commercial property management experience a plus.

Responsibilities

• Answer phones and greet tenants/guests.
• Maintain tenant files and records.
• Assist with events and tenant concierge services.
• Support Property Manager on various projects.
• Gather COIs and business licenses; track expirations.
• Coordinate vendor and contractor communications.
• Process incoming accounts payable and scheduling.
• Prepare reports for the Property Manager.

Skills

Teamwork

Prioritization

Detail-oriented

Education

BA or BS degree

Job description

Do you have administrative experience and looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! Commercial property management company is looking to add a Property Assistant to their Menlo Park portfolio. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, great benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support an APM and PM for a beautiful Class A Office campus style portfolio, working with a variety of tenants at a location with GREAT managerial support and mentorship.

Responsibilities:

• Answering phones and greeting incoming guests or tenants
• Maintaining all files for tenants
• Executing a variety of events at the property
• Assisting tenants with specialty concierge services
• Supporting Property Manager with various projects
• Gathering certificates of insurance and business licenses
• Managing expiration dates for both certificates and license
• Dispatching maintenance for tenant requests
• Communicating with vendors and contractors
• Receiving and coding incoming accounts payable
• Scheduling meetings for ManagerCoordinating tenant appreciation days
• Preparing correspondence and reports for Manager
• Communicating with tenants about external improvements or cleaning schedules
• Resolving customer/tenant questions or concerns

Desired Skills:

• Ability to work well with others
• Ability to prioritize
• Detailed

Required Skills:

• BA or BS degree
• 2+ year of office experience
• Commercial Property Management Experience a Plus