Administrative Assistant

Career Strategies; Los Angeles (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Career Strategies in Studio City, CA is seeking an Admin Assistant to manage daily property operations, digital workflows, vendor relations, and administrative tracking.

You will be the hub for tenant calls, process invoices in Yardi Voyager, manage electronic maintenance, and maintain records for fire alarm testing and HVAC contracts.

The role requires strong Microsoft Office skills and attention to detail, with the ability to prioritize multiple tasks in a fast-paced environment.

Qualifications

• Strong experience with Microsoft Office and digital filing systems.
• Experience with Yardi Voyager or similar property management/accounting software preferred.
• Experience with invoice routing tools and electronic tracking logs.
• Excellent written and verbal communication with tenants, vendors, and internal teams.
• Ability to prioritize multiple digital workflows simultaneously.

Responsibilities

• Serve as the primary point of contact for tenant calls, vendor inquiries, and digital correspondence.
• Code, route, and input invoices into Yardi Voyager; research past-due statements and handle payment inquiries.
• Manage end-to-end electronic maintenance process, from dispatching contractors to confirming completion.
• Maintain digital records for fire alarm testing, backflow compliance, and retail HVAC contracts.
• Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files.
• Assist management with contract routing, vendor proposals, and digital documentation during budget season.

Skills

Microsoft Office

Digital filing

Attention to detail

Communication

Prioritization

Tenant/vendor coordination

Tools

Yardi Voyager

Job description

Admin Assistant – Studio City, CA

We are seeking an organized, tech-savvy, and detail-oriented professional to join our team. In this role, you will serve as the central hub of our daily property operations, managing digital workflows, vendor relations, and essential administrative tracking. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and excels at maintaining seamless office and property workflows.

Key Responsibilities

• Serve as the primary point of contact for tenant calls, vendor inquiries, and digital correspondence.
• Code, route, and input invoices into Yardi Voyager; research past-due statements and handle payment inquiries.
• Manage the end-to-end electronic maintenance process, from dispatching contractors to confirming completion.
• Maintain digital records for fire alarm testing, backflow compliance, and retail HVAC contracts.
• Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files.
• Assist management with contract routing, vendor proposals, and digital documentation during budget season.

Qualifications & Skills

• Strong skills in Microsoft Office (Outlook, Word, Excel) and digital filing systems.
• Experience with Yardi Voyager or similar property management/accounting software is highly preferred.
• Comfortable managing invoice routing tools, electronic tracking logs, and computerized phone systems.
• Exceptional attention to detail with proven ability to maintain structured electronic files.
• Excellent written and verbal communication skills to effectively collaborate with tenants, vendors, and internal teams.
• Quick learner capable of prioritizing multiple digital workflows simultaneously.