Property Manager

Search Masters, Inc.; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Search Masters, Inc. seeks a Property Manager to oversee two Class A NYC office buildings, leading a mid-size team and coordinating operations, budgeting, and tenant relations.

You will manage PM staff, coordinate capital projects, ensure regulatory compliance, and drive service excellence across the portfolio.

Qualifications

• BA/BS degree in business, real estate, or related field.
• 5–7 years onsite commercial property management experience.
• 3–5 years supervisory experience.
• Strong analytical and financial skills.
• Experience with operating costs, budgeting, and controls.
• Proficient with Microsoft Office and Yardi.
• Excellent written and verbal communication; strong interpersonal and leadership skills.

Responsibilities

• Direct, coordinate and execute onsite property management operations including personnel, project management, security, financial management and tenant relations.
• Develop operating budgets and capital plans.
• Execute all aspects of R&M and capital projects from design to closeout on budget and on time.
• Track and manage finances for major projects.
• Assist accounting with monthly accrual process.
• Oversee vendor invoices and funding requests in the budget process.
• Maintain tenant relations and coordinate tenant requests and events.
• Ensure compliance with FDNY and DOB through regular inspections and maintenance.
• Lead and develop property management staff and supervise contractors.

Skills

Analytical skills

Financial acumen

Leadership

Communication

Education

Bachelor's Degree

Real estate cert recommended

Tools

Yardi

MS Office

Job description

A prestigious and successful commercial real estate owner/operator seeks a Property Manager (PM) to oversee operations of two Class A office buildings in New York City.

As Property Manager, you will be responsible for leading a mid-size team of union and non-union personnel in the day-to-day operation of a multi asset portfolio delivering first-in-class service.

Operations

• Direct, coordinate and execute functional responsibilities of onsite property management operations including personnel, project management, security, financial management and tenant relations.
• Develop operating budget and capital plan.
• Execute all aspects of R&M and capital projects from design to project close out to ensure projects are on budget and timely.
• Track and manage the finances for major projects.
• Assist accounting team in monthly accrual process.
• Knowledge of the budgetary process as it relates to operating and capital expenditure budget.
• Maintain proper tenant relations by periodic visits, e-mails, and telephone conversations to ensure a high standard is maintained regarding all facets of building operations and services.
• Coordinate all tenant requests, including moving, deliveries and any special request.
• Organize various tenant engagements events and town hall meetings to foster a sense of community.
• Oversee tenant construction projects.

General

• Conduct regular inspection walk-throughs of common areas, including lobbies, multi-tenant corridors and restrooms and building exterior.
• Timely address any open maintenance matters including clearing building violations to ensure FDNY and DOB compliance.
• Oversee the billing process including approval of vendor invoices and execution of capital and major operating funding requests.
• Provide leadership and direction to property management staff to ensure efficiency and promote professional growth.
• Oversee management of in-house staff and third-party vendors to ensure contractual compliance and effective operations.
• Perform various administrative tasks, including weekly payroll, PTO tracking and sustainability data tracking.

Requirements and Qualifications:

• BA/BS degree in business administration, real estate or related field required.
• 5-7 years of onsite, commercial property management experience required.
• 3-5 years of experience in a supervisory role required.
• Strong analytical skills and financial acumen.
• Experience with operating costs, budgeting, and related expense controls.
• Demonstrated proficiency with Microsoft Office applications and Yardi.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent leadership skills
• Experience in managing muti asset portfolio a plus.

Education:

• Bachelor's Degree, preferably in business, real estate, or finance.
• BOMA RPA, IREM CPM or other Real Estate certification recommended.