Assistant Property Manager

ROCS Grad Staffing; Ashburn (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

ROCS Grad Staffing client in the Washington, DC metro area seeks a polished commercial real estate professional to own property operations. This high-visibility role requires coordinating daily operations across a Class A portfolio and collaborating with tenants and vendors.

You will support the Senior Property Manager, manage lease administration, invoicing, reporting, and move-in processes, while maintaining ledgers, service contracts, and insurance certificates.

Qualifications

• Bachelor's degree preferred.
• Minimum 2 years of experience in a commercial real estate property management role.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint) and Adobe.
• Experience with Yardi or similar CRE software.
• Experience with Cove or similar work order systems is a plus.
• Ability to read general ledgers, operating statements, vendor contracts, and purchase orders.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Polished, professional, and proactive with strong written and verbal communication skills.
• Valid driver's license with proof of insurance.

Responsibilities

• Support the Senior Property Manager in daily operations and workplace experience.
• Assist tenant deployment and move-in processes, including milestone tracking and risk reporting.
• Maintain distribution lists including customer, emergency, vendor, and leasing contacts.
• Create and distribute weekly work-in-progress reports covering project schedules and key deadlines.
• Code and process invoices accurately and on time using the accounts payable workflow system.
• Assist with aging reports and monthly accounts receivable collection efforts.
• Prepare tenant statements, ledgers, and charge documents.
• Support monthly variance reports and quarterly investor reporting.
• Prepare and distribute lease administration forms for commencements, expirations, and move-in/move-out processes.
• Receive, enter, and monitor work orders through the web-based work order system.
• Coordinate building services including janitorial, security, and landscaping.
• Maintain records for purchase orders, service contracts, and certificates of insurance.
• Support amenity rollouts, workplace experience initiatives, and tenant communications.
• Handle general administrative duties including phones, guest reception, deliveries, and office supply management.

Skills

Communication skills

Organizational skills

Multitasking

Professional demeanor

Written and verbal communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe

Yardi

Cove

SharePoint

Job description

Our client is a Washington, DC metro area-based institutional real estate firm managing over 25 million square feet of Class A assets across data center, residential, industrial, and office sectors. The organization is growing rapidly, backed by a strong benefits package and a culture built around driven, high-performing professionals. This is a high-visibility role for a polished commercial real estate professional ready to take ownership of property operations within a well-capitalized, expanding platform.

Responsibilities

• Support the Senior Property Manager in ensuring smooth daily operations and an exceptional workplace experience across the property
• Assist with tenant deployment and move-in processes, including milestone tracking, check-in scheduling, and risk reporting
• Maintain distribution lists including customer, emergency, vendor, and leasing contacts
• Create and distribute weekly work-in-progress reports covering project schedules and key deadlines
• Code and process invoices accurately and on time using the accounts payable workflow system
• Assist with aging reports and monthly accounts receivable collection efforts
• Prepare tenant statements, ledgers, and charge documents
• Support monthly variance reports and quarterly investor reporting
• Prepare and distribute lease administration forms for commencements, expirations, and move-in/move-out processes
• Receive, enter, and monitor work orders through the web-based work order system
• Coordinate building services including janitorial, security, and landscaping
• Maintain records for purchase orders, service contracts, and certificates of insurance
• Support amenity rollouts, workplace experience initiatives, and tenant communications
• Handle general administrative duties including phones, guest reception, deliveries, and office supply management

Qualifications

• Bachelor's degree preferred
• Minimum 2 years of experience in a commercial real estate property management role required
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint) and Adobe
• Experience with Yardi or similar commercial real estate software required
• Experience with Cove or similar work order systems a plus
• Ability to read and interpret general ledgers, operating statements, vendor contracts, and purchase orders
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Polished, professional, and proactive with strong written and verbal communication skills
• Valid driver's license with proof of insurance