PROPERTY MANAGER

Jumbo Capital Management; Quincy (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

Jumbo Capital Management in Quincy, Massachusetts is seeking a Property Manager to oversee the daily operations of assigned properties. This role involves handling tenant management, overseeing building maintenance, and preparing financial reports to ensure the assets are well managed.

The ideal candidate has a background in commercial real estate, is proficient with Microsoft Office, and possesses strong collaboration and communication skills.

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Driver's license and personal vehicle required for travel.
• Experience in commercial real estate is a plus.
• Communicates effectively in both spoken and written words.
• Self-motivated, proactive, and able to work independently.

Responsibilities

• Oversee daily operations of assigned properties.
• Prepare and participate in performance review meetings.
• Ensure high-level maintenance through inspections.
• Manage vendor compliance and contract terms.
• Develop annual budgets for operating expenses.

Skills

Microsoft Office proficiency

Strong work ethic

Collaboration skills

Effective communication

Attention to detail

Analytical skills

Self-motivated

Education

Bachelor's degree preferred

Job description

Overview

Reporting to the Assistant Director (AD), the Property Manager (PM) oversees the daily operations of assigned properties with a focus on developing and maintaining strong relationships with all stakeholders including colleagues, tenants, vendors/contractors, and ownership. The PM is responsible for the repair and maintenance of the buildings and grounds to keep them in good physical condition, and for the financial responsibility of the asset in collaboration with the Asset Manager (AM) and the Accounting team.

Responsibilities

• Tenant Management: Communicate property-related matters clearly, consistently, and timely; ensure requests, including work orders, are addressed promptly and in a manner that eliminates recurring problems; organize and participate in tenant meetings and appreciation events; review abstracted leases and update tenant contact information, certificates of insurance, lease files; coordinate tenant move‑ins and move‑outs; handle outstanding accounts receivable with tenants; oversee maintenance of tenant‑owned equipment; manage concierge system in Yardi for tenants.
• Reporting: Prepare for and participate in weekly asset performance review meetings with Management and Partners; draft periodic financial and operational reports; prepare for and participate in quarterly asset performance review meetings with Management and Partners; review financial and operational reports.
• Inspections: Survey tenant space, vacancies, common areas, base building areas, and grounds to ensure a high level of maintenance; write and submit property inspection reports and work orders; work in Elevate in Yardi to ensure inspections are completed and signed off by building engineer.
• Building Engineering: Help engineer staff identify and implement energy conservation measures and execute preventative maintenance programs for, and repairs of, all HVAC, electrical, plumbing, and life safety equipment and systems; collaborate with engineer staff to plan capital projects for upcoming years.
• Procurement: Draft and distribute RFP documents for the competitive bidding of goods and services; coordinate interviews/meetings, field questions, save and file all related documents, analyze proposals.
• Vendor/Contractor Management: Conduct walk‑through inspections and meetings with vendors; ensure vendor compliance with contract terms, building rules, deficiencies; enforce safety protocols and risk management/insurance requirements; ensure all vendors have up‑to‑date insurance on file and meet Jumbo Capital requirements; track the expiration date of all contracts within the assigned portfolio and renew/bid contracts as needed.
• Project Management: In collaboration with Building Engineering, manage all aspects of large R&M and capital expense projects; create PARs for individual projects and oversee their completion; enter and review job cost projects and calculate/submitted CM fees.
• Accounting: Code invoices promptly, review general ledger, make accruals, explain variances to budget, collect accounts receivable, calculate tenant CAM expense estimates, perform mid‑year true, year‑end reconciliations, quarterly rent roll review.
• Budgeting: Develop and draft annual budgets for operating expense and capital projects; prepare for and participate in budget/business plan review meetings.
• SOPs and O&Ms: Draft and update standard operating procedures (SOPs) for the Property Management Department and implement them as appropriate; draft operations and maintenance manual (O&M) for each property at acquisition.
• Human Resources: Foster a positive, collaborative work environment to build a cohesive team focused on achieving ownership objectives for each property.
• Assist Asset Management and Acquisitions/Dispositions teams as necessary.
• Perform all other duties and projects as assigned by the AD.

Qualifications

Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point).

• Driver's license and personal vehicle required for travel around the portfolio.
• Bachelor's degree preferred.
• Experience in commercial real estate a plus.
• Strong work ethic and collaboration skills.
• Communicates effectively in both spoken and written word.
• Keen attention to detail.
• Analytical, efficient, effective, productive.
• Self‑motivated, proactive, and able to work independently.
• Thrives in a fast‑paced, constantly evolving environment.