Property Management Operations Specialist

Hines; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Hines in Houston seeks a Management Assistant of Property Management to handle advanced administrative and bookkeeping tasks under the Property Manager. You will support accounting, vendor communications, and file management in a fast-paced real estate office.

The role requires organization, strong Microsoft Office skills, and the ability to multi-task while maintaining confidentiality. You will interact with tenants, contractors, and internal teams to keep operations running smoothly.

Qualifications

• High School Diploma or equivalent from an accredited institution.
• Six hours of college-level accounting or equivalent experience.
• Four or more years of experience in an administrative role in a professional office.
• Ability to learn quickly, multi-task and be comfortable in a fast-paced environment.
• Strong communication and attention to detail.

Responsibilities

• Process accounts payable, review invoices, and code for entry in JD Edwards.
• Prepare, process and maintain accounting files, vendor data, and records.
• Generate operating cost and AP data for tenant reconciliations and assist in variance reporting.
• Coordinate administrative activities, filing systems, and confidential documents.
• Maintain client relations and liaise with Property Management, tenants and contractors.

Skills

Administrative experience

Attention to detail

Communication

Microsoft Office

Multi-tasking

Teamwork

Problem solving

Education

High School Diploma or equivalent

Six hours college accounting

Tools

JD Edwards (JDE)

Excel

Microsoft Office Suite

Job description

Hines in Houston seeks a Management Assistant of Property Management to handle advanced administrative and bookkeeping tasks under the Property Manager. You will support accounting, vendor communications, and file management in a fast-paced real estate office.

The role requires organization, strong Microsoft Office skills, and the ability to multi-task while maintaining confidentiality. You will interact with tenants, contractors, and internal teams to keep operations running smoothly.