Property Management Admin Pro

Griffin Partners, Inc.; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Griffin Partners, Inc. in Houston seeks an administrative specialist for the Property Management team. You will provide full administrative support, manage phone inquiries, file handling, and coordinate meetings to keep operations running smoothly.

You will assist in lease administration, maintain tenant contacts and insurance data, track contracts, and prepare reports and monthly budgets. The role also involves processing invoices, maintaining office supplies, and fostering positive

Qualifications

• Customer service experience preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support, including phone support and filing.
• Schedule and coordinate meetings and events as requested.
• Assist in lease administration activities, including maintaining tenant contact information and insurance information; generate reports.
• Track and file contracts and insurance certificates; maintain follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property manager on status of tenant work orders.
• Maintain lease and vendor files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Prepare and coordinate bid proposals, service contracts and approved invoices. Prepare and code invoices for Property Manager’s approval.
• Ensure office is stocked with office supplies and other required items to maintain the office.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process tenant billback invoices through accounting, expense reports monthly meter readings and check requests for review and approval.

Skills

Customer service

Education

High school diploma/GED

Bachelor's degree

Tools

Microsoft Office

Job description

Griffin Partners, Inc. in Houston seeks an administrative specialist for the Property Management team. You will provide full administrative support, manage phone inquiries, file handling, and coordinate meetings to keep operations running smoothly.

You will assist in lease administration, maintain tenant contacts and insurance data, track contracts, and prepare reports and monthly budgets. The role also involves processing invoices, maintaining office supplies, and fostering positive