Property Management Administrative Assistant - Growth & Impact

Hines; New York; Hybrid; USD 70,000 - 91,000; Full time

Benefits offered by this job

3% Bonus Pool

Job summary

Hines is seeking an Administrative Assistant - Property Management in New York to join a dynamic team. You will handle tenant inquiries, scheduling, invoice coding, and project support for property leadership, ensuring smooth daily operations and strong client service.

The role emphasizes precision, organizational excellence, and the ability to manage multiple calendars in a busy office setting. A background in office administration with MS Office and Excel proficiency is preferred, with

Qualifications

• High school diploma or equivalent; Bachelor's preferred.
• 2+ years in administrative support in a professional office.
• Advanced knowledge of Microsoft Office; strong Excel; Coupa preferred.
• Budgeting and invoice coding experience preferred.

Responsibilities

• Respond to tenant questions and requests via phone, email, and ticketing system.
• Maintain calendars and coordinate meetings for multiple teams.
• Code invoices and assist with projects for the Property Manager, Engineering Manager, and Property Accountant.
• Provide excellent customer service in a fast-paced environment.

Skills

Customer service

Attention to detail

Organization

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Coupa

Job description

Hines is seeking an Administrative Assistant - Property Management in New York to join a dynamic team. You will handle tenant inquiries, scheduling, invoice coding, and project support for property leadership, ensuring smooth daily operations and strong client service.

The role emphasizes precision, organizational excellence, and the ability to manage multiple calendars in a busy office setting. A background in office administration with MS Office and Excel proficiency is preferred, with