Property Management Admin Specialist

Life Time; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Hines is seeking an Administrative Assistant - Property Management to support a busy team in New York. The role includes AR/AP responsibilities, contract management, and general office duties to ensure smooth operations.

The ideal candidate has 2+ years in admin support, strong Excel and Office skills, and familiarity with contracts, invoices, and vendor management. This full-time role requires on-site work in New York and offers competitive compensation.

Qualifications

• Advanced knowledge of Microsoft Office; strong Excel experience.
• Budgetary and invoice coding experience preferred.
• Two or more years in an administrative support role in a professional office environment.

Responsibilities

• Provide administrative support to property management team.
• Process tenant rent payments, utilities, and building service receivables; monitor aging.
• Review, code, and process vendor invoices; ensure proper approvals.
• Maintain and track service contracts, expirations, and renewals; assist in contract routing.
• Maintain tenant and vendor files; assist with reporting, data entry, and document management.

Skills

MS Office

Excel

Vendor management

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Coupa

Job description

Hines is seeking an Administrative Assistant - Property Management to support a busy team in New York. The role includes AR/AP responsibilities, contract management, and general office duties to ensure smooth operations.

The ideal candidate has 2+ years in admin support, strong Excel and Office skills, and familiarity with contracts, invoices, and vendor management. This full-time role requires on-site work in New York and offers competitive compensation.