Property Management Coordinator & Team Leader

KW PROPERTY MANAGEMENT AND CONSULTING; Miami Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

KW Property Management & Consulting is seeking an Assistant Property Manager to join our team in Miami Beach. You will assist the Property Manager in leading the property’s operations, developing staff, and ensuring adherence to KWPM objectives to maintain and operate the property effectively.

The role focuses on coordinating meetings, managing information flow, handling communications, and supporting budget and board-related tasks.

Qualifications

• Bachelor’s degree and at least 3 years of related experience.
• Working knowledge of computer systems and MS Office Suite.
• Ability to multi-task and set priorities.
• Excellent communication and listening skills with diverse populations.
• Bi-lingual in Spanish may be required at some communities.

Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Organizes and prioritizes large volumes of information and calls.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, and Board members.
• Handles confidential and non-routine information and explains policies when necessary.
• Coordinates division of workload with the administrative assistant at the property.
• Maintain, update, type, and coordinate account information in computer database.
• Coordinate and track important dates and meetings, such as annual and budget meetings.
• Ensure that all communication is handled in a professional and courteous manner from the team on site. Also, ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
• Assist with producing minutes for Board Meetings.
• Assist with preparation of the Board Agenda’s and Board Packet.
• Responsible for coding and entering all Invoices for the community.
• Responsible to work closely with Committee’s and each Committee Chairperson.
• Assist with gathering quotes & proposals for projects for the community.
• Daily management of the office staff and/or other team members on-site.
• Supply ordering for Maintenance, Housekeeping, and the Office.
• Assist in posting all agenda to proper physical locations and to the website.
• Responsible for making sure Lynk and KWIC information is kept up to date.
• Responsible to make sure that Vendor Packets are processed for all Vendors.
• Monitoring of Vendor License and Insurance Expirations.
• Reservation & coordination of conference room events.

Skills

Supervisor

Problem Solving/Analysis

Leadership

Teamwork Orientation

Customer/Client Focus

Time Management

Communication Proficiency

Technical Capacity

Education

Bachelor's degree

Tools

MS Office Suite

Job description

KW Property Management & Consulting is seeking an Assistant Property Manager to join our team in Miami Beach. You will assist the Property Manager in leading the property’s operations, developing staff, and ensuring adherence to KWPM objectives to maintain and operate the property effectively.

The role focuses on coordinating meetings, managing information flow, handling communications, and supporting budget and board-related tasks.