Property Management & Operations Coordinator

KW PROPERTY MANAGEMENT AND CONSULTING; Town of Florida (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

KW Property Management & Consulting is seeking an assistant property manager to help lead the property team and ensure operations align with KWPM objectives. The role includes coordinating meetings, managing information flow, and liaising with senior staff and boards to maintain high standards.

The position is full-time, exempt, with travel limited to off-site meetings/training within the city. Strong MS Office skills and bilingual Spanish may be required at some communities.

Qualifications

• Prior experience in a related position; a minimum of 3-year experience.
• Bachelor’s degree is required.
• Knowledge of MS Office Suite and related computer programs.
• Ability to multi-task and manage priorities effectively.
• Excellent communication and listening skills for diverse populations.
• Typing accuracy of 45–50 wpm.
• Team-oriented with the ability to function in a structured environment.
• Bi-lingual in Spanish may be required at some communities.

Responsibilities

• Schedules and organizes complex activities for all department members.
• Liaises with other departments and outside agencies, up to Board level.
• Maintains and coordinates account information in the computer system.
• Prepares minutes for Board Meetings and Board Packets.
• Codes and enters all invoices for the community.
• Oversees daily office operations and supplies for maintenance and staff.
• Coordinates vendor packets and tracks license and insurance expirations.
• Ensures timely, professional communication on site.

Skills

Communication skills

Multitasking

Team leadership

Time management

Bi-lingual Spanish

Customer focus

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

KW Property Management & Consulting is seeking an assistant property manager to help lead the property team and ensure operations align with KWPM objectives. The role includes coordinating meetings, managing information flow, and liaising with senior staff and boards to maintain high standards.

The position is full-time, exempt, with travel limited to off-site meetings/training within the city. Strong MS Office skills and bilingual Spanish may be required at some communities.