Property Management Associate Manager — Admin Leader

Paylocity; Pleasanton (CA); On-site; USD 50,000 - 62,000; Full time

Job summary

Seabreeze Management Company is seeking a proactive, organized administrative professional to support the property management team. The role requires handling visitor greetings, call screening, message taking, meeting coordination, and mail routing with minimal supervision.

The ideal candidate has strong communication and time-management skills, a background in office administration, and proficiency with Microsoft Office.

Qualifications

• High School Diploma or equivalent; two- (2) year or four- (4) year college degree preferable
• Minimum three (3) years general administrative experience; previous industry experience highly desired
• Excellent communication skills, both oral and written
• Customer service driven
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Strong organizational and time management skills
• Ability to multi-task

Responsibilities

• Greets scheduled and walk-in visitors and directs them to the appropriate area or person in a positive, respectful, and professional manner at all times.
• Courteously answers and screens the office telephone and directs calls accordingly.
• Takes detailed messages, arranges conference calls and/or meetings. Prioritizes emergency repair request calls by immediately informing the Account Executive, Assistant Manager or Maintenance Supervisor.
• Reads and routes incoming mail. Locates and attaches appropriate file to be answered by the Account Executive.

Skills

Customer service

Communication

Time management

Organizational skills

Multitasking

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Education

High School Diploma or equivalent

Associate or bachelor’s degree preferable

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Seabreeze Management Company is seeking a proactive, organized administrative professional to support the property management team. The role requires handling visitor greetings, call screening, message taking, meeting coordination, and mail routing with minimal supervision.

The ideal candidate has strong communication and time-management skills, a background in office administration, and proficiency with Microsoft Office.