Property Management Administrative Specialist

Seabreeze Management Company; Long Beach, Northern (CA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Seabreeze Management Company is seeking an experienced administrative professional to support its management team within a busy property management office in California. The role includes handling communications, coordinating meetings, maintaining records, and assisting with reports and newsletters for homeowner associations.

You will manage calendars, process resident inquiries, prepare correspondence, and help keep databases and files accurate.

Qualifications

• 3–5 years administrative experience.
• Excellent verbal and written business communication skills.
• Must utilize discretion in managing highly confidential or sensitive information.
• Strong interpersonal skills; able to work with all levels of management and clients.
• Proven ability to manage multiple tasks with competing priorities and deadlines.
• Ability to read, understand, and implement established policies and procedures.
• Advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Greets scheduled and walk-in visitors in a positive, professional manner.
• Answers phone calls, handles messages, and routes inquiries appropriately.
• Takes detailed messages and coordinates conference calls and meetings.
• Supports General Manager and Assistant General Manager with reports and correspondence.
• Maintains calendars, contact lists, and schedules; prepares monthly meeting calendars.
• Organizes and maintains association records and filing systems.
• Maintains databases and updates websites with meeting dates and minutes.
• Composes letters and newsletters; assists with board and member communications.
• Performs other duties as assigned.

Skills

Administrative experience

Verbal & written communication

Discretion with confidential info

Interpersonal skills

Multitasking

MS Office (Word, Excel, PowerPoint)

Education

High school or equivalent

Job description

Seabreeze Management Company is seeking an experienced administrative professional to support its management team within a busy property management office in California. The role includes handling communications, coordinating meetings, maintaining records, and assisting with reports and newsletters for homeowner associations.

You will manage calendars, process resident inquiries, prepare correspondence, and help keep databases and files accurate.