Community Admin & Operations Specialist

Desertbreeze Management; Long Beach (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Seabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 properties. Based in Aliso Viejo, CA, Seabreeze has served homeowners’ associations and commercial developments for over 35 years, with offices across CA, NV, AZ, ID, and WA.

We are seeking an experienced administrative professional to handle essential duties, payroll assistance, budget preparation, and records management while maintaining confidentiality and high‑quality service to

Qualifications

• 3–5 years administrative experience.
• Excellent verbal and written business communication skills.
• Discretion in handling confidential or sensitive information.
• Strong interpersonal skills; able to work with all levels of management and clients.
• Proven ability to manage multiple tasks with competing priorities and deadlines.
• Ability to read, understand, and implement established policies and procedures.
• Advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Greets scheduled and walk-in visitors and directs them to the appropriate area or person in a professional manner.
• Ensures telephone calls are answered properly and messages handled courteously and promptly.
• Takes detailed messages, arranges conference calls and meetings, prioritizes urgent repair requests.
• Supports the General and Assistant General Manager with homeowner requests via phone, in person, or online.
• Provides administrative support to the General Manager including reports, letters, and forms.
• Maintains calendars, contact lists, and schedules; prepares monthly meeting calendar.

Skills

Administrative experience

Microsoft Office

Communication skills

Discretion

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Seabreeze Management Company is a full-service property management firm with a diverse portfolio of over 150,000 properties. Based in Aliso Viejo, CA, Seabreeze has served homeowners’ associations and commercial developments for over 35 years, with offices across CA, NV, AZ, ID, and WA.

We are seeking an experienced administrative professional to handle essential duties, payroll assistance, budget preparation, and records management while maintaining confidentiality and high‑quality service to