Property Management Administrator

APEX PROPERTY MANAGEMENT GROUP; Bakersfield (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Apex Property Management Group is seeking an energized Administrative Assistant to support the property management team. The role requires high organization, proactivity, and customer-centric service to residents and homeowners.

Responsibilities include greeting visitors, answering calls, handling correspondence, maintaining filing systems, coordinating meetings, and updating records and board materials. Proficiency with MS Office is essential, with strong communication and multitasking

Qualifications

• High School Diploma or equivalent; degree preferable.
• 3+ years general administrative experience; industry experience desirable.
• Excellent oral and written communication.
• Customer service driven.
• Proficient in Word, Excel, Outlook & PowerPoint.
• Strong organizational and time-management skills.
• Ability to multi-task.

Responsibilities

• Greet scheduled and walk-in visitors and direct to appropriate area or person.
• Answer and screen the office telephone; direct calls accordingly.
• Take messages, arrange conference calls and meetings; prioritize emergencies.
• Maintain filing system; organize correspondence and records.
• Coordinate with Account Executive on homeowner requests and board work.
• Update databases and websites with meeting dates, agendas and minutes.
• Assist with board meetings; prepare packets and minutes as directed.

Skills

Communication skills

Customer service

Time management

Organizational skills

Multi-tasking

Education

High School Diploma or equivalent

Two-year or four-year college degree preferable

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Apex Property Management Group is seeking an energized Administrative Assistant to support the property management team. The role requires high organization, proactivity, and customer-centric service to residents and homeowners.

Responsibilities include greeting visitors, answering calls, handling correspondence, maintaining filing systems, coordinating meetings, and updating records and board materials. Proficiency with MS Office is essential, with strong communication and multitasking