Administrative Assistant – Office Operations & Scheduling

KW PROPERTY MANAGEMENT AND CONSULTING; Town of Florida (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

KW Property Management and Consulting is seeking an orderly and detail‑oriented Administrative Assistant to support the management office. You will handle records, mail, data entry, and office supplies while coordinating account information and owner payments with accuracy.

The role requires good communication, multitasking skills, and the ability to work in a team environment. English/Spanish bilingual ability is a plus, with a full‑time, on‑site schedule in a professional office setting.

Qualifications

• Prior related experience in an administrative/ office environment.
• Proficient in MS Office and data entry with accuracy.
• Able to multi-task, prioritize, and meet deadlines.
• Bi-lingual English/Spanish is a plus and valued.

Responsibilities

• Assist daily operation of the management office following company procedures.
• Handle administrative duties: record keeping, filing, mail distribution, data entry, and supplies.
• Maintain and update account information in computer systems.
• Research owner discrepancies regarding payments to accounts.
• Coordinate important dates and meetings such as turnover and budgets.
• Answer calls professionally and respond to emails within 24 hours.
• Manage mail and coordinate conference room events.
• Support special projects as instructed.

Skills

Multitasking

Communication skills

Teamwork

Bilingual English/Spanish

Typing fast

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

KW Property Management and Consulting is seeking an orderly and detail‑oriented Administrative Assistant to support the management office. You will handle records, mail, data entry, and office supplies while coordinating account information and owner payments with accuracy.

The role requires good communication, multitasking skills, and the ability to work in a team environment. English/Spanish bilingual ability is a plus, with a full‑time, on‑site schedule in a professional office setting.