Property Management Administrative Coordinator

KW PROPERTY MANAGEMENT AND CONSULTING

Miami (FL)

On-site

USD 22,000 - 30,000

Full time

3 days ago

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Job summary

KW Property Management & Consulting is seeking an Administrative Assistant to support office operations in a professional and courteous manner. You will handle records, data entry, and correspondence while maintaining accurate account information and responsive communication with owners and staff.

The role requires at least 1 year of related experience, strong MS Office skills, and the ability to multitask in a fast-paced environment.

Qualifications

1 year experience in a related position.
Proficient with MS Office Suite.
Ability to multi-task and manage priorities.
Bi-lingual English/Spanish is a plus.
Strong communication and listening skills.

Responsibilities

Assist in the daily operation of the management office following Company procedures.
Perform administrative tasks including record keeping, filing, mail collection and distribution, and data entry.
Maintain and coordinate account information in computer databases.
Research owner discrepancies regarding payments to accounts.
Coordinate and track important dates and meetings (turnover, budget meetings).
Answer the telephone professionally and relay messages promptly.
Respond to emails within 24 hours.
Sort and deliver mail daily (FedEx, UPS, USPS).
Provide and maintain forms such as architectural approvals, maintenance requests, and lease information.
Coordinate conference room reservations and related events.
Perform special projects as instructed.