Administrative Assistant

Talentify; Cincinnati (OH); On-site; USD 23,000 - 25,000; Full time

Job summary

This Administrative Assistant role supports two award-winning Evergreen Real Estate Group communities by handling office tasks, resident inquiries, and leasing activities to ensure a positive living experience.

You will assist with move-ins, maintain files, coordinate with maintenance, and help uphold Fair Housing and ADA standards across operations.

Qualifications

• 1–3 years of administrative, leasing, or customer service experience preferred.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Professional communication skills – written and verbal.
• Ability to understand and follow compliance regulations.

Responsibilities

• Provide clerical and administrative support to the Property Manager.
• Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
• Assist with resident move-ins, orientations, and maintaining positive relationships.
• Assist with resident lease paperwork and ensure leasing activities comply with Fair Housing and ADA standards.
• Receive and distribute work orders to maintenance team, ensuring timely responses to resident needs.
• Maintain the property’s waiting list, conduct market surveys, and support outreach efforts.

Skills

Administrative support

Customer service

Organizational skills

Communication skills

Multitasking

Job description

Gateway Plaza - Cincinnati, OH 45203

Overview

Salary Range:

$17.00 - $18.00 Hourly

Position Type:

Full Time

Job Shift:

Day

Description

Summary:

This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties.

Qualifications

Why Evergreen?

Evergreen Real Estate Group is a fully integrated real estate company dedicated to creating thriving housing communities. Since 2001, we have developed, acquired, and managed affordable and market-rate multifamily properties across 13 states and the District of Columbia. Our team is built on collaboration, integrity, and a shared commitment to transforming communities and improving lives. At Evergreen, every role makes an impact.

What You’ll Do

As an Administrative Assistant, you’ll play a vital role in supporting two award-winning communities, each designed to provide high-quality, welcoming homes for residents. You’ll help keep both properties running smoothly while assisting residents, supporting office operations, and ensuring an exceptional living experience.

Key Responsibilities

Office & Resident Support

• Provide clerical and administrative support to the Property Manager.
• Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
• Assist with resident move-ins, orientations, and maintaining positive relationships.

Compliance & Regulatory Support

• Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.).
• Support leasing compliance, including certification processes and resident file management.

Financial & Leasing Assistance

• Help process rent payments, track accounts payable, and prepare deposits.
• Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards.

Maintenance Coordination

• Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs.

Marketing & Community Engagement

• Maintain the property’s waiting list, conduct market surveys, and support outreach efforts.
• Encourage and facilitate resident and vendor feedback through online reviews.

What You Bring

• A passion for helping people and creating a positive living experience for residents.
• 1-3 years of administrative, leasing, or customer service experience preferred.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Professional communication skills - written and verbal.
• Ability to understand and follow compliance regulations.