Administrative Assistant

Talentify; Saint Paul (MN); On-site; USD 25,000 - 28,000; Full time

Job summary

Evergreen Real Estate Group in St. Paul, MN is seeking an Administrative Assistant to support two award-winning communities by handling office tasks, greeting residents, and assisting with leasing coordination.

You will coordinate maintenance requests, assist with rent processing and deposits, ensure compliance with Fair Housing and ADA standards, and help create a welcoming living experience for residents.

Qualifications

• 1-3 years of administrative, leasing, or customer service experience preferred.
• Strong organizational skills and multitasking ability.
• Professional written and verbal communication.
• Ability to understand and follow compliance regulations (Fair Housing, ADA, OSHA).

Responsibilities

• Provide clerical and administrative support to the Property Manager.
• Greet residents and guests and answer inquiries warmly.
• Assist with resident move-ins and leasing documentation.
• Ensure leasing compliance and manage resident files.
• Receive and distribute work orders to maintenance.
• Support marketing and community engagement efforts.
• Maintain waiting lists and conduct market surveys.

Skills

Administrative support

Leasing coordination

Customer service

Communication skills

Education

High School

Job description

Central Towers - St. Paul, MN 55101

Overview

Salary Range:

$18.00 - $20.00 Hourly

Position Type:

Full Time

Education Level:

High School

Category:

IL Leasing License NOT Required

Description

Summary:

This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties.

Qualifications

Why Evergreen?

Evergreen Real Estate Group is a fully integrated real estate company dedicated to creating thriving housing communities. Since 2001, we have developed, acquired, and managed affordable and market-rate multifamily properties across 13 states and the District of Columbia. Our team is built on collaboration, integrity, and a shared commitment to transforming communities and improving lives. At Evergreen, every role makes an impact.

What You’ll Do

As an Administrative Assistant, you’ll play a vital role in supporting two award-winning communities, each designed to provide high-quality, welcoming homes for residents. You’ll help keep both properties running smoothly while assisting residents, supporting office operations, and ensuring an exceptional living experience.

Key Responsibilities

Office & Resident Support

• Provide clerical and administrative support to the Property Manager.
• Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
• Assist with resident move-ins, orientations, and maintaining positive relationships.

Compliance & Regulatory Support

• Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.).
• Support leasing compliance, including certification processes and resident file management.

Financial & Leasing Assistance

• Help process rent payments, track accounts payable, and prepare deposits.
• Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards.

Maintenance Coordination

• Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs.

Marketing & Community Engagement

• Maintain the property’s waiting list, conduct market surveys, and support outreach efforts.
• Encourage and facilitate resident and vendor feedback through online reviews.

What You Bring

• A passion for helping people and creating a positive living experience for residents.
• 1-3 years of administrative, leasing, or customer service experience preferred.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Professional communication skills – written and verbal.
• Ability to understand and follow compliance regulations.